Investigations Assistant

Role Responsibilities

The Ministry of Jobs, Economy, Trade and Immigration has an exciting opportunity for you to join our team as an Investigations Assistant and make an impact behind the scenes of critical workplace safety investigations.

The Investigations Assistant provides specialized administrative support to the Investigations Unit within the Occupational Health and Safety (OHS) Branch, contributing directly to investigations and prosecutions across the province.

In this role, you will be responsible for the accurate and timely processing of electronic disclosure files related to fatality and serious incidents, which are submitted to Alberta Justice and the Crown Prosecutor’s Office. This includes assembling comprehensive documentation generated throughout investigations, such as final OHS reports, attachments, and witness statements.

You will also support transcription processes, manage and monitor shared folders with external contractors, and track and process Fleet requests. The role coordinates travel arrangements, training requests, and IT accommodations to support team operations.

Drawing on your strong understanding of administrative processes, policies, and systems within the investigations environment, you will also provide contract administration support when external specialists are engaged. In addition, you will provide backup support to branch administrative functions and the Business Manager as needed.

Key responsibilities include, but are not limited to:

• Provide specialized administrative support to Lead Investigators, Managers, Technical Advisors and the OHS Branch as needed.
• Responsible for tracking and processing prosecution recommendation files and compiling Disclosures (e-files) to the Crown Prosecutors office. Compling Disciplinary Action Complaint (DAC) files for our DAC Investigators.
• Assist with IT issues using the Bernie portal for all IT issues.
• Provide back-up and cover off on a rotational basis for other office Administrative Support and Business Manager as necessary.
• Responsible for the timely processing of invoices.
• Coordinate arrangements relating to travel, training, accommodations also booking rooms, taking minutes for team meetings.
• Provide administration support for the Investigation Files.
• Responsible for the accurate and timely processing of fleet vehicle requests via Accommodations area.
• Responsible for collecting, reviewing and saving monthly documents submitted by the staff i.e. flex timesheets, vehicle logs and gas receipts.
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

In this role, you will contribute to our team by demonstrating the following behavioral competencies:
  

• Systems Thinking: Aligns work with departmental goals and team success. Anticipates change, collaborates to ensure alignment, and considers impacts across teams. Understands how APS work adds value to clients and stakeholders.
  
  
• Build Collaborative Environments: Promotes open communication by encouraging information sharing and actively listening to diverse perspectives. Addresses conflict respectfully, aligns on common goals, and supports team success. Fosters a safe and inclusive environment by valuing differences, learning from mistakes, and encouraging others to contribute and take informed risks.
  
  
• Creative Problem Solving: Seeks deeper understanding by asking thoughtful questions and exploring new, innovative approaches to improve outcomes. Applies learning from past work, incorporates multiple perspectives, and uses sound judgment to evaluate options and make informed decisions.
  
  
• Agility: Applies sound judgment and past experience to navigate ambiguity and support effective decision-making. Remains aware of emotions and manages their impact, seeks clarity during change, and collaborates to support team needs. Embraces new ideas and adapts to different ways of working

Qualifications

Minimum Requirements:

High school diploma and three years of related experience, or equivalent as described below.

For application consideration, you must attach a cover letter explaining your qualification and suitability for this role.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.
  
  

The position requires the following:

• High level of co-ordination and organizational skills.
• Ability to communicate effectively with clients, vendors, hospital staff, and team members.
• Ability to establish and maintain strong, effective working relationships.
• Excellent verbal and written communication skills.
• Ability to work independently.
• Strong knowledge of software and computer operating systems (Adobe Pro, Windows, Microsoft Office Suite – Outlook, Word, Excel, and Power Point).
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a permanent full-time onsite position working 36.25 hours per week, Monday to Friday.  

This position will be located in Edmonton, Alberta.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

As part of the interview, short listed applicants may perform a written assignment.

The final candidate may undergo pre-employment checks and reference checks.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.  

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
  •    Leadership and mentorship programs.