Governance Coordinator

Role Responsibilities

The Governance Coordinator supports the monitoring and review of capital programs and documentation and the application of standards and guidelines as they pertain to the delivery of approved projects, and ensures all practices are in alignment with capital program manuals to safeguard consistency and adherence to policy. The Governance Coordinator will be an active member of and assist with Secretariat responsibilities for several committees, along with any other relevant working groups as required.

The Governance Coordinator works with various internal and external stakeholders to review and assess current related practices within the capital programs and project delivery teams. This role will support the continuous improvement framework, implementing improvement initiatives and coordinating updates. The Governance Coordinator will communicate findings and provide recommendations to the Manager and various capital program steering committees. In addition, the Governance Coordinator will provide input for continual improvements to the various related guidelines and policies within the capital program manuals.

The Governance Coordinator may participate in a variety of additional activities when required such as site visits and facility inventory updates.

The primary responsibilities for the Governance Coordinator include, but are not limited to:

• Organizing and cross-ministry meetings, including producing and maintaining meeting materials (agendas, minutes, etc.)
• Preparing briefings, action request responses and recommendations on program issues.
• Interpreting, communicating and assessing stakeholder compliance with relevant Government and department policies, regulations, standards, processes, initiatives, and expectations.
• Initiating and preparing correspondence, reports, and support briefing development to clarify issues to obtain desired outcomes.
• Consulting with branch Directors and Executive Directors on best practices to achieve goals and strategies recommended for implementation through the business plan.
• Developing and implementing follow-up strategies to assess the ongoing achievement of capital programs.
  
  

The successful candidate will have:

• Project planning and management skills
• The ability to work independently and collaboratively within a team environment
• Time management and organizational skills
• Research abilities to seek out additional information as needed to inform analysis, options identification and recommendations
• Consultation, interpersonal, and negotiation skills to deal effectively with complex and sensitive issues involving diverse stakeholders with potentially conflicting perspectives and requirements
• Analytical, problem solving, conflict resolution and decision-making skillsSound relationship building and influence skills to demonstrate value of advice, guidance and recommendations
• The ability to comprehend multiple elements of needs assessments and or capital submissions and judgment to know when additional subject matter expertise within the Ministry may be needed to contribute
• Strong verbal and written communication skills
• Strong software skills and systems tools experience to carry out responsibilities (i.e. Microsoft Office {Excel, Word, Outlook} SharePoint, etc.);
  
  

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Drive for Results – Actively sets goals and remains open to advice on reaching them: Take on multiple projects, prioritizes work, produces high-quality work and complete tasks by the established deadlines
• Develop Networks – Maintains collegial internal relationships and understands external network: Consistently connects with colleagues, clients, and other stakeholders and ensure their needs are represented in decision making.
• Agility – Works in a changing environment and takes initiative to change: Able to anticipate, quickly adapt, take advantage of opportunities, and make effective decisions by proactively seeking out new opportunities
• Systems Thinking – Considers inter-relationships and emerging trends to attain goals: Understand how work contributes to the achievement of government and ministry goals, and anticipates change in own area based on activities in other areas
• Creative Problem Solving – Focuses on continuous improvement and increasing breadth of insight: Is proactive and takes ownership to identify options and solutions within their work. Must seek clarity to get a deeper understanding of the present issues to determine root causes

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Required:

• A University degree in business administration, public administration, finance, engineering, economics, project management, data analytics, or a related field.
• Plus 2 years progressively responsible related experience.
• Related experience or education may be considered as an equivalency on a one for one basis.
  
  

Assets:

• Experience in capital planning, capital and/or maintenance project delivery of facilities.
• Thorough knowledge of facility capital planning, project delivery and maintenance planning processes and activities.

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton AB.

A written assignment may be administered as part of the recruitment process.

Applicants are required to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:    

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)  
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.