Business Services Officer

Role Responsibilities

Reporting to the Manager, Business Services/ Team Lead, Financial Operations, the role supervises administrative staff and ensures the accuracy and integrity of financial transactions. It oversees daily, monthly, and annual reporting, and leads the preparation and review of financial transactions prior to submission to leadership. The position is also a contact for multi-year forecasts, budgets, and financial reporting for executive management, and supports annual financial audit reviews.

The Business Services Officer supports the delivery of real estate services 

within the Realty Services Branch (RSB), with responsibilities spanning leasing, acquisitions, sales, and dispositions (ASD). Leasing provides commercial real estate contracts and is responsible for negotiating, documenting, and administering lease transactions to secure space for government operations.

The Business Services Officer coordinates ASD's financial planning activities and maintains financial information related to acquisitions, sales, and dispositions. This includes reporting on results in relation to ASD's annual fiscal targets and business plans.

The primary responsibilities for the Business Services Officer include, but are not limited to:

• Assisting in the development and implementation of multi-year fiscal plans aligned with RSB's business and operational priorities
• Coordinating budget estimates, fiscal year-end variance analysis, audit requirements, and financial reporting in compliance with Ministry and Treasury Board guidelines
• Monitoring and maintaining financial data for RSB's programs, ensuring alignment with approved budgets and forecasts
• Managing fleet vehicle and phone invoicing, ensuring accurate tracking, reconciliation, and reporting of expenditures in collaboration with Executive Director's Executive Assistant
• Providing reports to senior and executive leadership, including contractual, financial, and statistical data
• Ensuring accurate and timely updates to internal RSB's systems and adapt administrative processes to evolving business needs
• Guiding the preparation and review of financial transactions, audits, and accruals, ensuring compliance and accuracy
• Other duties as assigned

The Job Description is provided for further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Creative Problem Solving – Focuses on continuous improvement and increasing breadth of insight
• Agility – Works in a changing environment and takes initiative to change
• Systems Thinking – Considers inter-relationships and emerging trends to attain goals
• Build Collaborative Environments – Collaborates across functional areas and proactively addresses conflict
• Drive for Results – Works to remove barriers to outcomes, sticking to principles: Forecasts and proactively addresses project challenges
• Develop Self and Others – Develops own career and reduces barriers for others

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Required:

• One-year certificate in a related field
• PLUS two years related experience

Assets:

• 2-year diploma in Business Administration
• Accounting or Finance diploma or experience
• Knowledge of real estate transactions
• Knowledge of accounting and financial management principles is necessary along with experience in budget and forecast preparation
• Supervisory experience

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton AB

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• https://www.pspp.ca.
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.