Accounts Payable and Revenue Coordinator

Role Responsibilities

The Accounts Payable and Revenue Coordinator provides leadership and coordination of financial operations for the Apprenticeship Delivery Support Services Division, supporting 12 offices across Alberta. As a dedicated financial resource for the division, this role is responsible for ensuring financial integrity, compliance, and effective stewardship of public funds through the administration of accounts payable, revenue management, internal controls, and financial reporting.

The position develops and implements financial procedures, provides training and guidance to staff, supports audits and reconciliations, and offers expert financial advice to management to ensure operational decisions align with Government of Alberta financial policies, Treasury Board directives, and best practices. The role requires strong analytical skills, sound knowledge of financial frameworks, and the ability to prepare comprehensive financial reports that support informed decision-making and continuous improvement.

The position actions the responsibilities as listed below:

Revenue Management & Financial Reconciliation

• Coordinate and reconcile revenue transactions from multiple service delivery offices and online payment platforms to ensure accurate recording, reporting, and banking of funds.
• Perform daily, monthly, and year-end reconciliations for revenue, accounts payable, procurement transactions, accruals, and general ledger accounts.
• Investigate and resolve financial discrepancies, banking issues, payment variances, credit card disputes, and outstanding reconciling items.
• Prepare financial reports, journal entries, accrual schedules, and supporting documentation to meet organizational reporting requirements and deadlines.
• Monitor revenue collection activities and conduct audits to ensure compliance with financial controls, policies, and established revenue handling procedures.

Accounts Payable & Procurement Administration

• Coordinate the procurement of goods, services, and equipment, ensuring purchases align with operational requirements, budgets, and procurement policies.
• Administer procurement card activities, including transaction review, coding accuracy, approval verification, reconciliation, and reporting.
• Establish and maintain vendor relationships, support competitive procurement processes, and negotiate pricing, service agreements, and contract terms.
• Ensure the accuracy and integrity of financial data entered into systems such as SAP, Ariba, Concur, 1GX, and other financial management platforms.

Role Responsibilities (Cont'd)

Financial Advisory & Process Improvement

• Develop, maintain, and improve financial procedures, documentation, and operational processes to support efficient and compliant business operations.
• Provide financial guidance, training, and technical support to staff, cost centre owners, and stakeholders on financial policies, procedures, and systems.
• Analyze operational and financial issues, provide recommendations, and collaborate with internal and external stakeholders to implement effective solutions.

Asset, Expenditure & Fleet Management

• Monitor and review operational expenditures, telecommunications costs, office assets, and related expenses to ensure compliance with financial guidelines and budget requirements.
• Coordinate fleet and asset financial administration, including expenditure monitoring, record maintenance, asset tracking, vehicle maintenance scheduling, and support for equipment and fleet management activities.

Please click on this link to view the job description for this position.

APS Competencies

Agility - Adapts quickly to changing financial priorities, legislative requirements, and operational needs while maintaining accuracy, compliance, and service excellence.

Build Collaborative Environments - Builds strong partnerships with internal and external stakeholders to ensure consistent financial practices, resolve issues effectively, and support organizational objectives.

Creative Problem Solving - Identifies financial discrepancies, process inefficiencies, and operational challenges, developing practical solutions that strengthen controls and improve service delivery.

Drive for Results - Delivers accurate financial reporting, reconciliations, and payment processing within established timelines to ensure effective stewardship of public funds and operational efficiency.

Systems Thinking - Applies an understanding of financial policies, business processes, and organizational impacts to support informed decision-making, compliance, and continuous improvement across the division.

This link will assist you with understanding competencies.

Qualifications

High school diploma and four years of related experience.

Equivalency:  Directly related experience or education considered on the basis of:   

• One year of experience for One year of education or
• One year of education for One year of experience.

Required:

• Knowledge of accounts payable, accounts receivable, revenue administration, financial reconciliation, and financial reporting.
• Experience interpreting and applying financial legislation, government policies, internal controls, and accounting procedures.
• Strong analytical, problem-solving, and decision-making skills with the ability to investigate discrepancies and resolve financial issues.
• Experience preparing financial reports, reconciliations, journal entries, and supporting documentation.
• Knowledge of procurement processes, vendor management, contract administration, and procurement card procedures.
• Excellent organizational skills, attention to detail, and the ability to manage competing priorities while meeting deadlines.
• Strong communication and interpersonal skills with the ability to provide advice, training, and support to diverse stakeholders.
• Proficiency with financial systems and applications including SAP, 1GX, Ariba, Concur, and Microsoft Excel.
• Demonstrated integrity, discretion, and commitment to the stewardship of public funds.

Assets: 

• Experience working in the Government of Alberta or a large public-sector environment.
• Knowledge of government financial policies, procurement practices, and revenue management processes.
• Experience supporting audits, compliance reviews, and internal control frameworks.
• Experience with budget monitoring, forecasting, variance analysis, and financial planning.
• Knowledge of records management, information management, and financial document retention practices.
• Experience coordinating financial operations across multiple locations or business units.
• Experience leading process improvement and operational efficiency initiatives.
• Knowledge of fleet, asset, inventory, and telecommunications expenditure management.
• Advanced Microsoft Excel skills, including financial analysis and reporting.
• Accounting education, certification, or progress toward a professional accounting designation such as CPA.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

This is one Permanent position, full-time position working 36.25 hours per week, Monday to Friday, in office.

This position is based in Edmonton or Calgary. We require you to attach a Cover Letter with your application explaining your qualification and suitability for this role.

Links and information on what we have to offer:

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.