Administrative Support Supervisor

Role Responsibilities

Are you ready to make a meaningful impact? The Ministry of Children and Family Services – Edmonton region is looking for a collaborative and motivated individual to take on the vital role of Administrative Supervisor.  If you are looking for a challenging and exciting opportunity where your administrative expertise supports meaningful, people focused work, look no further and apply!

In this key position, you will contribute to the success of financial operations and administrative functions across diverse child intervention programs while fostering growth and development within your team.

Reporting to the administrative team lead the administrative supervisor will be at the centre of a fast-paced, purpose driven environment that relies on oversight, sound judgment, exceptional attention to detail and seamless coordination of work.

The position will support not only a team of administrative professionals but, collectively, this work addresses the administrative needs of child intervention practitioner’s, supervisors and managers in alignment with accepted administrative timelines, policies and procedures.

Your focus will be to provide leadership and guidance to a team of administrative professionals across multiple sites and ensure efficient operation of the team’s workflow, through mentorship, training and promoting staff development.

You will be responsible for financial oversight of multiple child intervention programs and services in compliance with existing provincial and regional financial policies and procedures, as well as providing technical and support services.

If you’re passionate about making a difference, supporting others, and driving operational excellence, we encourage you to apply!

Please on this link to view the job description for this position.

Qualifications

Education: High school diploma and three years of related experience.

Equivalency: Directly related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

Preference will be given to candidates with: 

• Proficiency in the use of Microsoft office and M365 products.
• Familiarity with Ministry financial programs and Information technology (IT) systems such as the Integrated online system for managing business (1GX) and IT Reporting/Ticketing System (BERNIE).
• Extensive knowledge in all aspects of budget, financial planning and monitoring.
• Extensive Expenditure Officer Authority knowledge to accommodate worksite and/or client expenses
• Supervisory experience in an administrative role and In-depth knowledge of HR (human resource) practices and procedures (training and onboarding new staff)
• In-depth working knowledge of the Ministry information and financial payment systems including but not limited to: Child and Youth Financial Suite (CYFS), Contract Management Administration System (CMAS), Child Intervention Case Information Online (CICIO), IT Reporting/Ticketing System (BERNIE), 1GX, Travel & Expense Management in 1GX (Concur), Electronic payment system (EPS) and Child & Youth Information Management  (CYIM)
• Knowledge of the Child, Youth and Family Enhancement Act

 
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

APS Competencies

APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies.

Required Competencies:

• Creative Problem Solving: Ability to gather information from varied sources, analyze and interpret information to formulate reports and make decisions related to case planning.
• Agility: Ability to prioritize competing workload pressures in an effective manner and contribute to the organizational goals.
• Drive for Results: Demonstrates ability to gather, integrate and interpret complex information sets and accomplishes goals and priorities in order to deliver outcomes consistent with departmental objectives and directives. Excellent analytical, assessment and critical judgement skills.
• Building Collaborative Environments: Ability to work cooperatively and collaboratively with a variety of teams within the workplace, community, and other Government ministries/agencies to meet client and ministry goals and objectives.
• Developing Networks: Ability to interact positively, build relationships and work effectively with others.
• Develop Self and Others: Ability to invest in the development of long-term capability of yourself and others

Notes

We are currently hiring for two full-time, permanent positions in the Edmonton region.

Hours of Work:
Monday to Friday, 8:15 a.m. to 4:30 p.m. (36.25 hours/week).

Application Requirements:

• In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 – June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.
• A cover letter is required.
• Complete all pre-screening questions.
• Interview.
• Academic Credential Check.
• Employee Record Check.
• Criminal Record Check.
• Candidates will require a clear Intervention Record Check to be considered for the role (if not currently in the Child Intervention Delivery Services Branch).
• Please be advised that your current supervisor and manager will be contacted as references.

Any costs associated with obtaining the required documents/checks as noted or interview travel expense, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.