Senior Deputy Clerk

Role Responsibilities

“Lead with Integrity, Serve with Purpose: Join the Court of Justice team as a Senior Deputy Clerk and take on a vital role in ensuring the smooth administration of justice. If you’re a detail-oriented leader with a passion for upholding legal processes and supporting the judicial system, this opportunity is your next step toward making a meaningful impact in your career.”

As the Senior Deputy Clerk, you will be a Senior leader that oversees the daily activity of the court operations and various areas including circuit court locations. You will be in a supervisory role ensuring the smooth delivery of operational matters, which organize and manage the court process. You will supervise staff, performing paralegal responsibilities. You will ensure that the staff are properly trained, qualified and is responsible for the assignment, control, and evaluation of their assigned team members. 

Leadership is an integral aspect of this role as you will be required to lead by example, coach and influence others towards the achievement of organizational and developmental goals. 

Your responsibilities include but are not limited to:

• Responsible for overseeing the administration & coordination of the accurate data entry and processing of all pre & post court documentation as well as processing all fine, bail and restitution monies collected.
• Ensure timely preparation of shift schedules for staff.
• Participate in recruitment and selection of new staff, thereafter, provide training and guidance on all practices and procedures of the court documentation, including how to deal with telephone inquiries from lawyers, correctional facilities, probation officers, police agencies, Judiciary, the public, and other relevant stakeholders.
• Overseeing the daily & monthly balancing process, sending appropriate documentation to central finance, and to prepare overage/shortage reports for management & central finance as required. 
• Establish performance standards and deliver progress reviews and formal performance appraisals.
• Regular communication with Corrections, Police, Prosecution and Judiciary on matters of mutual concern.
• Keep court manager informed of any procedural issues or potential problems.
• Issue processes on behalf of the Deputy Clerk of the court as Non-Presiding Justice of the Peace.
• Release accused on bail orders, explaining items and obligations to the accused. 
• Respond to numerous inquiries by telephone, email, fax, digital services, and in person regarding Court operations. 
• Conducts meetings with staff on a regular basis to discuss problem areas and to keep them abreast of management requirements and new initiatives.
• Develops work procedures to enable staff to complete workload more efficiently and expeditiously within procedural guidelines. In consultation with Management, identify trends, and makes recommendations for areas of improvement in order to provide the best service to clients and stakeholders.
• Leads and builds relationships to influence behaviour and change opinions of staff in order to meet business plans for the development and implementation of new organizational initiatives.

Role Continue

As the ideal candidate you will:

• Demonstrate a high level of professional conduct and quality of work in a legal environment. 
• Demonstrate a high level of leadership and integrity. 
• Have the ability to act independently, decisively and tactfully. 
• Have strong interpersonal skills with oral and written communication skills.
• Have a passion for coaching and mentoring to support the growth and success of their team members. 
• Have knowledge of policies, procedures and collective agreements with respect to Human Resources.
• Have strong problem solving and time management skills. 
• Use creativity to adjust the day-to-day growing demands of court operations and new projects are initiated in order to reduce pressure areas for the staff, judiciary and stakeholders.
• Strong information management skills and be adaptable to constant change.
• Promote teamwork and collaboration within the organization.
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

The successful candidate will demonstrate the following competencies:

AGILITY: You can anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.

SYSTEMS THINKING: You consistently take a holistic and long-term view of challenges and opportunities at multiple levels across related areas.

DEVELOP NETWORKS: You proactively build networks, connecting and building trust in relationships with different stakeholders.

BUILD COLLABORATIVE ENVIRONMENTS: You lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

CREATIVE PROBLEM SOLVING: You are able to assess options and implications in new ways to achieve outcomes and solutions.

DRIVE FOR RESULTS: You can determine what outcomes are important and maximize the use of resources.

DEVELOP SELF AND OTHERS: Reflects on own and others, areas of strengths and opportunities and development.

Qualifications

Required:

• High school diploma and a minimum of six years of directly related experience, and the successful completion of the departmental para-legal program. 
• A valid Driver’s License (Class 5) and a reliable vehicle are required for travel to circuit court locations.
• Canadian citizenship is required in order to obtain Justice of the Peace appointment.
  
  

Assets and preferences will be considered as follows:

• Related post-secondary education will be considered an asset such as a Legal Assistant Diploma, Paralegal Certificate. 
• Experience with JOIN, CASES, FTR, Justice Digital and 1GX will be considered an asset. 
• Experience with accounting and/or finance is considered an asset. 
• Supervisory/management experience in an office setting is preferred. Please ensure acting experience is reflected on your resume. 
• Leadership experience is preferred (include examples on resume if you have chaired a committee, coached a colleague or lead a team, etc.). 

Equivalency: 
Directly related education or experience considered on the basis of: 

• 1 year of education for 1 year of experience; OR 
• 1 year of experience for 1 year of education.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

• This is one full-time permanent position located in St. Paul, Alberta.
• Hours of Work: 36.25 hours per week, Monday to Friday.
• Overtime is often required with little or no notice as courts may run late. 
• Travel to circuit location may be required.
• Office location: St. Paul Court House, 4704 - 50 St., St. Paul, AB T0A 3A4.
  
  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.