Area Administrative Coordinator

Role Responsibilities

Reporting to the Area Manager and part of the Central Region administrative team, the Area Administrative Coordinator provides a broad range of administrative services to the Yellowhead Management Area and administrative support to various Area programs.

Key Responsibilities:

Human Resources and Staff Support:

• Coordinating onboarding/offboarding, payroll, leave, and expense claims.
• Maintaining personnel files and training records and responding to HR inquiries.

Financial Administration:

• Processing accounts payable, P-card reconciliations, and vendor payments.
• Supporting budget tracking, forecasting, and year-end planning.
• Assisting with financial reporting and resolving discrepancies with the Controller.

Revenue Management:

• Reconciling and tracking program revenues (e.g., camping, concessions).
• Maintaining records and monthly forecasts and addressing reconciliation issues.

Asset and Records Management:

• Maintaining asset inventory and reconciling discrepancies.
• Organizing and disposing of records per policy and managing the electronic file system.

Training and Process Support:

• Delivering training to staff on admin processes (time entry, expenses, procurement).
• Providing follow-up and guidance to ensure compliance.

Operational Support:

• Managing access cards, petty cash, and OH&S reporting.
• Coordinating team meetings and providing general administrative support (mail, supplies, contact lists).

Please click on this link to view the job description.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility: Works in a changing environment and takes initiative to change. Takes opportunities to improve work processes. Anticipates and adjusts behaviour to change. Remains optimistic, calm and composed in stressful situations. Seeks advice and support to change appropriately.  Works creatively within guidelines.
• Systems Thinking: Observes and understands larger impact of role. Sees impact of work on organization; anticipates change in own area based on activities in other areas. Considers how own work impacts others and vice versa. Ask questions to understand broader goals. Aware of how organization adds value for clients and stakeholders.
• Develop Networks: Maintains collegial internal relationships and understands external network. Seeks to understand perspectives and needs of others. Follows through, has integrity and respect for others. Helps and follows through. Keeps key stakeholders informed; is professional and respectful.
• Build Collaborative Environments: Works in an open honest manner with colleagues. Creates sharing opportunities. Actively shares, accepts and listens to others. Recognizes conflict, respects and discusses opinions openly. Supports group even to learn from mistakes. Recognizes differing interpretations.
• Drive for Results: Actively sets goals and remains open to advice on reaching them. Sets goals and prioritizes work. Identifies and corrects areas for improvement. Suggests actions; asks for advice when lacking information or multiples priorities. Operates within APS value system.

Qualifications

Requirements:

• High school graduation.
• Three (3) years of related administrative experience.

Equivalency: Directly related experience or completed education considered on the basis of one year of experience for one year of education, or one year of education for one year of experience.

Knowledge, Skills and Abilities:

• A strong understanding of administrative support needs across diverse programs and priorities.
• Proficiency with MS Office (especially Excel and Word), and experienced with business systems such as IMAGIS, EPS, CMS, OSSI, and Exclaim.
• Knowledge of financial and personnel administration policies, procedures, and accounting principles.
• Familiarity with records management, general office operations, OH&S reporting, and IT concepts and terminology.
• Skilled in problem-solving, communication (written and verbal), and IT/office equipment troubleshooting.
• Ability to explain complex administrative or IT issues, manage multiple priorities, and adapt to changing processes.
• Adept at building effective working relationships and supporting others in understanding administrative requirements.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Applicants are required to submit a cover letter as part of their application. The cover letter should clearly demonstrate how your experience, skills, and qualifications align with the responsibilities and requirements outlined in this job posting.

This is a permanent position based in Spruce Grove, Alberta.  Hours of work are Monday to Friday, 36.25 hours per week.  

What the GoA has to offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.