Legal Assistant

Job Information

Job Title: Legal Assistant 

Job Requisition ID: 42564

Ministry: Justice

Location: Slave Lake & Peace River (2 Positions)

Full or Part-Time: Full Time

Hours of Work: 36.25 hours per week

Regular/Temporary: Ongoing

Scope: Open Competition

Closing Date: June 2, 2023 

Classification: Legal Administration 2

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.

For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

The Ministry of Alberta Justice helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta.

To follow this link find out more about our department https://www.alberta.ca/justice-and-solicitor-general.aspx

The Alberta Crown Prosecution Service (ACPS) prosecutes persons charged with Criminal Code, Youth Criminal Justice Act, and provincial statute offences. The ACPS promotes safe communities by vigorously prosecuting cases involving serious and violent crime, working with individuals and organizations in the community to identify and implement improved and alternative approaches to the administration of criminal justice. In addition, the ACPS develops criminal law policy for the province and supports criminal law consultation with other levels of government.

Information regarding the Alberta Crown Prosecution Service (ACPS) can be found by visiting our website at: https://www.alberta.ca/alberta-crown-prosecution-service.aspx

Role

Are you looking for a great opportunity to provide administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment? ACPS has an exciting opportunity for three (3) Permanent Legal Assistant positions at their Slave Lake & Peace River Regional Offices.

 As a Legal Assistant your key responsibilities will include:
•    Drafting, preparing, processing and filing routine court documents as required.
•    Preparing and organizing trial books and exhibit books.
•    Preparing and organizing file materials from electronic sources to trial files.
•    Scheduling witness interviews that may involve attending and taking notes for Crown Prosecutors.
•    Scheduling and organizing witness travel arrangements.
•    Making arrangements for Police Officers and other witnesses via CCTV applications.
•    Preparing witnesses for court by explaining the criminal process, answering questions or concerns, resolving issues and directing accused and/or witnesses to appropriate resources.
•    Liaising with policing and other agencies to ensure that subpoenas have been served.
•    Utilizing and updating the Justice Online Information Network (JOIN) and Prosecutor Information System Manager (PRISM) and Criminal e-file (CReF) to verify charges, court dates, assigned Prosecutors, locations and subpoenaed witnesses.
•    Using the Summation program to manage large case files.
•    Respond to and follow up with enquiries from the public, defense counsel and accused.
•    Working within the office procedures to track and maintain file integrity.
•    Maintaining Crown Prosecutors’ diarizing system.
•    Other office duties as required.

The ideal candidate will possess:
•    Proficiency in Microsoft Office Suite.
•    Excellent oral and written communication skills.
•    Strong problem solving skills.
•    Exceptional organizational skills and attention to detail. 
•    Ability to work independently and as part of a team.
•    Ability to work with stakeholders in a professional manner.
•    Ability to work in a fast-paced environment, prioritize work and meet tight 

Qualifications

Two-year diploma in a related field such as a Legal Assistant, Paralegal, Office Administration plus a minimum of one year progressively responsible related experience such as Legal Assistant, Office Administration working in a legal administrative role within an office setting. 

Equivalencies considered:
Directly related education or experience considered on the basis of:
•    1 year of education for 1 year of experience
•    1 year of experience for 1 year of education

Please outline your experience as it relates to the qualifications in detail in your cover letter. 

Required:
•    Experience working with Microsoft Office (Word, Excel, Outlook, Adobe) is required. 

Assets: 
•    Experience working with JOIN and/ PRISM would be an asset.
•    Experience working in any legal environment specializing in Criminal law is preferred.

APS Competencies

Competencies are behaviours that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

The link below will assist you with understanding competencies: http://psc.alberta.ca/APSCompetencies

To be successful in the role you will demonstrate the following competencies:

•    Build Collaborative Environments to manage relationships in order to work towards a common goal.

•    Agility to quickly adapt to changing priorities and to respond with effective decisions.

•    Creative Problem Solving to be proactive in identifying solutions and focusing on continuous improvement.

•    Systems Thinking to recognize the broader impact of your work and to be able to understand broader goals.

•    Develop Networks to proactively build networks, connect and build trust in relationships with different stakeholders.

•    Develop self and others by committing to lifelong learning, and the desire to invest in the development of the long-term capability of yourself and others

     If you are interested in a unique career path that makes a difference in the lives of others, apply today!

Salary

$2,042.85 to $2,511.73 bi-weekly, ($53,318.39 - 65,556.15/Per Year)

Notes

Hours of work per week: 36.25 hours/week.

Please outline your experience as it relates to the qualifications in detail in your cover letter

Final candidates will be asked to undergo a Security Screening.

What we offer:    

•    Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx 
•    Pension plans: 
          •    Public Service Pension Plan (PSPP) – https://www.pspp.ca
          •    Management Employees Pension Plan (MEPP) – https://www.mepp.ca
•    Leadership and mentorship programs
•    Professional learning and development
•    Positive workplace culture and work-life balance

Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca

How To Apply

Click on the “Apply Now” button.  

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/navigating-online-jobs-application.aspx to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system. 

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, click here to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign  In’ should you already have an account. 

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant. 

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at https://www.alberta.ca/alberta-public-service-jobs.aspx

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.  

Resources for applicants:

• https://www.alberta.ca/apply-for-jobs-with-the-alberta-public-service.aspx 
• https://www.alberta.ca/alberta-public-service-hiring-process.aspx
• https://alis.alberta.ca/look-for-work/

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)
or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information.  

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Krystyna Gruszka at Krystyna.Gruszka@gov.ab.ca.

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.