Logistics Coordinator

Role Responsibilities

We are looking for a dedicated administrative professional with experience and a passion for logistics to join our team!

Reporting to the Wildfire Technologist, the Logistics Coordinator’s primary role is to manage the logistics function by providing technical assistance to the Forest Area Duty Officer and directing the seasonal logistic support staff.

This position of high obligation requires critical decision-making skills, the ability to work effectively under pressure, and communication between management levels and internal and external resources. Through exceptional organizational skills, the Logistics Coordinator efficiently coordinates, processes and tracks requests for equipment, services and workforce as directed by the Duty Officer on time. The Logistics Coordinator provides supporting documents to the Alberta Wildfire Coordinating Centre (AWCC) to import and export resources to and from other provinces. The Coordinator maintains in-depth knowledge of Wildfire Standard Operating Procedures, Business Rules, and related contracts. The Coordinator assists in recruiting, supervising, training and auditing seasonal logistic support staff and seasonal date entry staff within the Forest Area. This position audits appropriate wildfire logistics decision systems and invoices of resources hired before submitting them to the administration for processing payment.

This position will also have the opportunity to cross-train and cover dispatcher duties during the off-season. The Coordinator will also assist the local warehouse in the off-season and to aid with administrative workload and other requirements at the local Forest Area as needed.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf 

About Your Competencies: 

• Build Collaborative Environments: Takes a collaborative approach with your work to foster open communication and leverage team skills;
• Agility: Identifies alternative approaches in uncertain, complex situations, supporting others in determining and assessing strategy;
• Develop Self and Others: Aims to learn from experiences, shift, and keep current with our skills and knowledge to remain competitive.

Qualifications

The minimum requirements for this role is high school diploma plus three (3) years of related experience. Proficiency in Microsoft Office Word, Excel and Outlook is required. 

The incumbent will be required to take and pass a Logistics Course, Wildfire Dispatch Course, Basic Aircraft Management, ICS 100 and ICS 200. 

Additional requirements:

• A valid Class 5 Driver's License.
• Ability to pass the required physical fitness test.
• Ability to work overtime and alternate work shifts to ensure continuous coverage of the logistics desk in the Forest Area.
• Provide current driver’s abstract upon hiring.
• Provide a valid defensive driving certificate upon hiring.
• Provide current Standard First Aid with CPR certificate.
• Availability for export in a logistics role, for a period averaging 14 to 18 days, to another forest area or wildfire incident.

Assets include:

• Proficiency in applicable decision support systems, including Fire Information Resource System (FIRES), Equipment, Aviation & Fuel Resource Management, Dispatch Program, CAS Program, and IMIS.
• Supervisory experience or experience with leading, coaching and mentoring staff.
• Possession of Aeronautical Radio Operators Certificate, Defensive Driving, WHIMIS, TDG Air and Ground and Standard First Aid.

To be considered, your application must be accompanied with a cover letter that outlines how your education and experience make you suitable for the role. Your cover letter and resume will be used as a screening tool to assess your written communication skills. 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

This position is full-time role with the standard weekly work hours of 36.25, Monday to Friday. However, during times of high fire hazard, longer hours and weekends may require to be worked.

In your application, please include a cover page detailing your interest, and role related experience. In your resume, include dates(including month and year) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example January 15-2006 - June 25, 2009: Assistant (PT three 8hrs. shifts/week).

The incumbent may be required to:

• Take and pass a Logistics Course, Wildfire Dispatch Course, Basic Aircraft Management, ICS 100 and ICS 200.
• Pass the required physical fitness test and availability for export in a logistics role.
• Travel within the area and throughout the province will be required as part of your responsibilities to coordinate with Ministry staff and colleagues, other government departments, clients, and other external stakeholders.
• This position may require final candidates to undergo a security clearance. 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

What We Offer:

• Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Leadership and mentorship programs
• Professional learning and development – https://www.alberta.ca/professional-development-support-directive
• Positive workplace culture and work-life balance
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca