Business Coordinator

Role Responsibilities

The Business Coordinator role is a key component to both the administrative structure and the effective and efficient operations of the worksites. This administrative professional is responsible for the Business Unit’s productivity, efficiency, effectiveness, project administration and delivery in all aspects of administration for their assigned worksites and for assigned staff.

Key responsibilities include:

• Oversee and ensure compliance with legislation, regulations, and government-wide policies related to budgets, financial transactions, human resources, facilities, and records management.
• Lead and supervise a team of Administrative Supervisors and provide direction to a broader administrative support team.
• Administer accounts payable/receivable, procurement processes, and expenditure monitoring to ensure fiscal responsibility and adherence to policies.
• Manage human resources processes, including recruitment, onboarding, payroll, benefits, and personnel records, ensuring compliance with collective agreements and HR policies.
• Manage the fleet vehicle program, including scheduling maintenance and repairs, coordinating bookings, and ensuring compliance with all fleet policies.
• Oversee site-related operations by liaising with building management and accommodations teams to address facility needs and resolve issues.
• Provide leadership, training, and development for administrative staff, fostering team building and ensuring operational efficiency.
• Oversee office accommodations, telecommunication, and IT needs for staff members, ensuring safe and efficient working environments.
• Maintain administrative systems, records, and procedures, ensuring compliance with audit standards and legislation.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

As the Business Coordinator, in addition to your education and experience, you will demonstrate well-honed competencies in the following areas: 

• Agility: You will need to deliver results in a complex, diverse, and changing environment.
• Drive for Results: You will need to work with your team to set goals and priorities and deliver outcomes that are consistent with the direction of the department.
• Develop Self and Others: You will need to lead by example, fostering a team culture focused on continuous learning and growth, and encourage self-development through experience sharing.
• Build Collaborative Environments: You will need to establish and maintain business relationships with clients, encourage and facilitate discussions, and build long-lasting relationships.
• Develop Networks: You will need to seek input from a wide range of internal and external stakeholders to solve complex problems and deliver the best solutions.
• Systems Thinking: You will need to consider the entire system when developing, evaluating, and implementing process and technology changes.
• Creative Problem Solving: You will need the ability to assess options and implications in new ways to achieve effective outcomes and solutions.

Qualifications

Minimum Requirements:

• One-year certification in a related field plus two years related experience; or equivalent as described. 
• Demonstrated experience in administration, financial management, and human resources, preferably in a government or public service setting.
• Strong leadership abilities with a track record of successfully supervising and developing teams.
• Exceptional organizational, analytical, and problem-solving skills with the ability to manage multiple priorities.
• Strong communication and interpersonal skills to liaise effectively with stakeholders at all levels.

Equivalency: Directly related experience or education considered on the basis of one year of experience for one year of education or one year of education for one year of experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Assets 

• In-depth knowledge of collective agreements, HR policies, POPA regulations, and occupational health and safety practices.

Notes

• Hours of work are 36.25 weekly, Monday to Friday. This competition is used to fill one full-time permanent position in Red Deer.
  
  
• Final candidates will be required to undergo a security screening. A Criminal Record Check will only need to be provided upon request.  Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.  Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Candidates must be eligible to work in Canada

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.