Sentence Administrator

Job Information

Job Title: Sentence Administrator 

Job Requisition ID: 32829

Ministry: Public Safety and Emergency Services

Location: Peace River

Full or Part-Time: Full Time

Hours of Work:  36.25 hours per week

Regular/Temporary: Ongoing

Scope: Open Competition

Closing Date: Open until successful candidate identified 

Classification: Administrative Support 5

About Us

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. 

For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx

The Ministry of Alberta Justice and Solicitor General helps ensure that all Albertans can live in safe and resilient communities while having access to a fair and innovative justice system. Working alongside its partners in law enforcement, family justice, health, the judiciary, criminal justice system and other stakeholders, the ministry has a direct or shared responsibility in all elements of the justice system in Alberta. 

Follow the link to see what else we have to offer: http://www.justice.alberta.ca

Role

Do you have outstanding interpersonal and communication skills paired with exceptional attention to detail? Do you thrive in a fast paced, challenging position, and take pride in your accuracy and ability to meet tight deadlines, then Peace River Correctional Centre has an opportunity for you.

In this role, you will also be responsible for the interpretation of criminal legal documents and the accurate data entry into the Offender Records and Correctional Administration (ORCA) data base. You will be responsible for the ongoing maintenance of offender/inmate legal files. Relying on your coordination abilities, you will liaise with court clerks, crown prosecutors, RCMP, and other enforcement agencies to clarify court documents and coordinate offender/inmate court appearances. You will respond to internal and external inquiries related to department policy and Freedom of Information and Protection of Privacy (FOIP) legislation and regulations. A keen eye for detail coupled with accurate and fast typing skills is essential to this position.

Please note shift work is a requirement.

Qualifications

Required
High school diploma with at least three years of related administrative experience. Experience within the legal field is an asset. Proficiency with word, excel, outlook and database systems is an asset. Equivalencies will be considered on a one for one basis.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process. 
 

This link will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf
 

To be successful in this role and working environment candidates must be able to demonstrate the following competencies:
 

• AGILITY Ability to prioritize competing workload pressures in an effective manner and contribute to the center/unit goals

• BUILD COLLABORATIVE ENVIRONMENTS Establish meaningful relationships and work collaboratively with a variety of cross functional units including the Sentence Administration team, stakeholders and agencies in a professional manner 

• SYSTEMS THINKING Demonstrate and apply an understanding of the broader impact (internal and external) of the work completed by the Sentence Administration Unit

• CREATIVE PROBLEM SOLVING Ability to assess issues and implications, share knowledge and learnings while being open to new and different ways to approach ideas

Salary

$1,861.71 to $2,279.37 bi-weekly ($48,590 to $59,491 per year)

Notes

This completion will be used to fill a permanent full time position. There is no public transportation to the Centre, so reliable private transportation is required. Shifts range from 8:15am to 4:30pm and 9:45am to 6:00pm. Final candidates will be required to undergo a security screening.

Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check (also called a Certified Criminal Records Check). Due to wait times to receive a completed Fingerprint Based Criminal Record Check, applicants that are invited for an interview are encouraged to request this check from their local RCMP/Police detachment prior to their interview. Any associated costs will be your responsibility and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency. 

How To Apply

Click on the “Apply Now” button.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/navigating-online-jobs-application.aspx to learn more about creating a candidate profile and other tips for the Government of Alberta’s online application system.

If you are not currently an employee with the Government of Alberta, the first step in applying for a job is creating your candidate profile within our online application system, click here to access the main log in page where you are able to ‘Create an account’, reset your password (‘Forgot your password’) or ‘Sign In’ should you already have an account.

Existing employees should access the Career tile in 1GX to submit their application in order to be recognized as an internal applicant.

Once you have created your candidate profile, visit the Alberta Public Service job site to apply for jobs at https://www.alberta.ca/alberta-public-service-jobs.aspx

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Resources for applicants:

• https://www.alberta.ca/apply-for-jobs-with-the-alberta-public-service.aspx
• https://www.alberta.ca/alberta-public-service-hiring-process.aspx
• https://alis.alberta.ca/look-for-work/

It is recommended that applicants who have obtained educational credentials from outside of Canada and have not had them previously assessed, obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS) https://www.alberta.ca/iqas-overview.aspx. Applicants are encouraged to include the assessment certificate from IQAS or any other educational assessment service as part of their application.
 

Closing Statement

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
 

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
 

If you require any further information on this job posting or a copy of the role profile, and/or require a disability related accommodation during the recruitment process, please contact Krystyna Gruszka at Krystyna.Gruszka@gov.ab.ca

If this competition is closed as per the closing date noted above, please continue to check http://www.jobs.alberta.ca for a listing of current career opportunities with the Government of Alberta.