Branch Administrator

Role Responsibilities

Reporting to the Executive Director (ED) Food & Bio Processing, as the Branch Administrator you will be responsible managing the daily operations of the ED office, including executive administration, issues management, providing backup for financial administration, forecasting, budgeting, monitoring agreements and contracts, assigning and ensuring timely and accurate response to action requests, purchasing of supplies/services and other procurement, FOIP requests, staffing requests, travel requests and other forms and correspondence requiring ED approvals.  

As the Branch Administrator, you will ensure that the administrative standards and correspondence across the branch are consistent and supports the full complement of administrative services to the ED. You will demonstrate high level of leadership, initiative, independence, adaptability, and deal with confidential material to meet the operational needs of the branch. The position also provides cover-off to other areas in the Food and Bio Processing Branch if required.

Responsibilities: 
Some of the responsibilities of this position include, but are not limited to:

• Contact/Liaison for the Assistant Deputy Minister's Office.
• Administrative Assistance to the Executive Director.
• Back up for Branch Financial Management.
• Human Resources Administration.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Required: 

• High School Diploma 
• 3 years of progressively responsible related experience in administration, supporting senior executive management.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or 
• 1 year of experience for 1 year of education 

Assets: 

• Administrative Professional Diploma/Certification. 
• Experience with administrative tools such as MS Copilot, MS Teams. 
• Experience with Human Resources administration for the department.
• Experience with general office practices, filing systems, records management, managing information in SharePoint or other document repositories.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, Visio, PowerPoint, and SharePoint.
• Experience with ticket or service request management tools such as Service Now (BERNIE) 
• Experience with ERP systems such as SAP (1GX), and Action Request Tracking System (ARTS).
• Experience in managing complex calendar, scheduling appointments, organizing and booking meetings, coordinating accommodation and making travel arrangements.
• Experience in invoicing, ordering office supplies, surplus, and inventory management. 
• Experience in coordinating, compiling briefing notes, documents and reports for senior management.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent full-time position 
Hours of Work:  Monday to Friday / 36.25 hours per week.
Location: Leduc 

This position may be eligible for hybrid work. 

Final candidates may be required to undergo a security screening

Additional Information:
Cover Letter: Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. 

Resume: In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.