Regional Administration Support

Role Responsibilities

The Regional Administrative Support plays a key role in delivering comprehensive administrative, financial, and operational support to North Region programs within Parks Operations. Reporting to the Regional Controller, this position ensures the effective coordination of administrative processes across a diverse set of program areas. The role is responsible for accurate financial tracking and reporting, accounts payable processing, procurement card and expense claim review, personnel file administration, records and inventory management, and general office operations.

Working closely with the Regional Controller, Regional Director, and Operations Manager, the position supports the successful management of regional budgets by maintaining accurate expenditure and revenue information and ensuring compliance with policies, procedures, and audit requirements. The role provides frontline administrative guidance and training to permanent and seasonal staff, contributes to operational planning, and assists with IT, OHS, and asset management tasks.

The Regional Administrative Support must exercise sound judgment, work independently under tight timelines, and build strong working relationships with staff, vendors, contractors, and the public. The position directly impacts financial accuracy, staff payroll timelines, compliance with administrative requirements, and the effectiveness of regional service delivery.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

•    BUILD COLLABORATIVE ENVIRONMENTS: by promoting collaboration and commitment, encourage broad thinking on projects, work together to eliminate barriers to progress, and facilitate open and respectful dialogue. 

•    CREATIVITY AND PROBLEM SOLVING: using a wide range of communication techniques to promptly and professionally address issues.

•    AGILITY: to think creatively while working in a changing work environment.

•    DEVELOP NETWORKS: through ongoing relationships with staff, park visitors, partner organizations, and Indigenous communities.

Qualifications

High school diploma and three years of related experience such as finance, administration, accounting etc.

Equivalencies will be considered.

Equivalency: Directly related education or experience considered on the basis of: 
•    1 year of education for 1 year of experience; or 
•    1 year of experience for 1 year education.

Required
•    Strong leadership, organizational, and communication skills.
•    Experience with financial administration, including accounts payable, expenditure coding, and reconciliation processes.
•    Experience with maintaining records, managing confidential information, and supporting HR or payroll activities.
•    Experience in records management practices and filing systems.
•    Experience providing administrative support in a fast-paced, multi-program environment.
•    Experience with financial administration, including accounts payable, expenditure coding, and reconciliation processes.
•    Experience with maintaining records, managing confidential information, and supporting HR or payroll activities.
•    Valid Class 5 driver’s license.

The position requires the following skills and abilities:
•    Excellent interpersonal skills to develop productive working relationships.
•    Effective written and verbal communication skills.
•    Consultation, facilitation, and issues resolution skills including consensus building, encouraging, and motivating.
•    Time management and client relations skills.
•    Strong analytic and problem-solving skills.
•    Organization, coordination, and project management skills.
•    Ability to work independently as well as within a team environment.
•    Ability to effectively engage a variety of stakeholders from diverse backgrounds.
•    Ability to work cooperatively and productively with others to achieve agreed upon goals and set up inclusive and collaborative programs/initiatives.
•    Ability to weigh multiple perspectives to maximize results and recommend the most appropriate solution.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.  Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This position is a full-time permanent opportunity.

This position works Monday to Friday, 8:15 AM-4:30 PM, 36.25 hours a week.

In your application, please a include cover page detailing your interest, and role related experience. In your resume include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).
This position will require final candidates to undergo a security clearance.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

What We offer:

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•    Positive workplace culture and work-life balance
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
•    Leadership and mentorship programs