Regional Office Manager

Role Responsibilities

Are you seeking an opportunity to grow within a supportive, inclusive, and collaborative team environment while contributing to meaningful work in the legal field? Do you excel in dynamic settings where you can take the lead and create a positive impact? The Alberta Crown Prosecution Service (ACPS) is excited to announce the opening of a Permanent Office Manager position at the Hinton Crown Prosecution’s Office, Alberta.

About the Role 

As the Office Manager, you will play a vital role in overseeing the operations of the Hinton office, leading and supporting a dynamic team of around four members. In collaboration with the Manager of Legal Support & Administrative Services, you will assess the evolving needs of the office, develop staffing plans, and create opportunities for the team’s professional growth and skills enhancement. 

This role also involves providing legal support to the Deputy Chief Crown Prosecutor on complex and serious files (excluding homicide or death-related cases) and serving as the designated back-up for paralegals.

As the primary point of contact for day-to-day office operations, you will oversee staffing requirements, provide program updates, and ensure efficient office functionality. Your responsibilities will encompass budget management, recruitment, performance management, and other human resources processes. You will also manage infrastructure needs, IT and telecommunications support, equipment procurement, and contract management. 

Your deep understanding of the criminal justice system and its processes will enable you to effectively manage resources, workflows, and priorities to ensure the smooth functioning of the office. 

Who We’re Looking For 

We are seeking a candidate with exceptional interpersonal, communication, and organizational skills who thrives both independently and collaboratively. As a leader, you will foster an inclusive and positive work environment, support team members, and adapt to a fast-paced, ever-evolving workplace. 

Key Skills and Qualifications 

• The ideal candidate will bring: 
• Proficiency in Microsoft Office Suite. 
• Strong oral and written communication skills. 
• Effective problem-solving and critical thinking abilities. 
• Exceptional organizational skills with a keen eye for detail. 
• The ability to work both independently and collaboratively within a team. 
• A professional, inclusive, and respectful approach to engaging with diverse stakeholders. 
• The ability to excel in a fast-paced environment, manage competing priorities, and meet deadlines. 

This position offers an opportunity to contribute to meaningful work while supporting a dynamic team and fostering a culture of collaboration and growth. If you’re ready to make an impact, we encourage you to apply!

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility - Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments
• Drive for Results - Sets goals and prioritizes work to accomplish them.  Follows through on duties and tasks and reports on progress.
• Develop Self and Others – Desire to invest in the development of the long-term capability of self and others
• Build Collaborative Environments - Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders
• Systems Thinking – Understands how work contributes to the achievement of departmental goals.  Anticipates changes in own area based on activities in other areas.
• Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions.

Qualifications

Two-year diploma in a related field such as a Legal Assistant, Paralegal, or Criminology plus a minimum of four years progressively responsible related experience such as Legal Assistant, Paralegal or any other legal administrative role within an office setting or equivalent

Equivalencies considered:

Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience e.g 1 year of related certificate plus 5 years related experience
• 1 year of experience for 1 year of education e.g 4 years of related experience plus 2 years of related education etc

Requirement

• Experience working with Microsoft Office (Word, Excel, Outlook, Adobe) is required.
• Legal administrative experience is required
• Outline your experience as it relates to the qualifications in detail in your cover letter, required

Assets 

• Experience working with JOIN and/ PRISM would be an asset.
• Experience working in any legal environment specializing in Criminal law is preferred.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This opportunity is located in Hinton.

The Hours of Work are 36.25 hours per week, Monday to Friday.

In addition to your resume, please include a cover letter briefly outlining your criminal law experience (applications without the Cover Letter may not be considered).  

Final candidates for this position will be asked to undergo security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

This competition may be used to fill future permanent, temporary, full time and part time vacancies.

The Alberta Public Service is a great place to work!

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefitsP
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Leadership and mentorship programs