Administrative Lead

Role Responsibilities

Do you thrive in a challenging and dynamic work environment? Are you interested in developing and supporting a team and ensuring quality assurance? If so, then please consider applying for this position. 

In this position you will provide senior administrative support services to the Community Corrections Office, including the office Manager, Senior Probation Officers, Probation Officers and the office administrative team where applicable.  You will also be responsible for coordinating the daily administrative operations of the office, which includes reception, payroll, inventory control, data entry, on site computer and IT coordination, records management, as well as handling sensitive and confidential information of both staff and clients and other complex work.  You may be responsible for supervising and providing leadership and training to other subordinate administrative staff, depending on location.

For this role, we are looking for a collaborative, agile, solution focused individual with strong communication skills and someone who is customer service orientated with
strong administrative skills including a working knowledge of software applications.  This position requires strong communication skills, supervisory skills, and considerable organizational abilities in order to multi-task and have the ability to deal with changing priorities.  Position requires independence and decision-making skills for handling of day to day administrative requirements, referring only circumstances of an unusual nature to their supervisor.  

Some of the key responsibilities of this position include:

• General office administration
• Finance and Procurement
• Payroll Administration
• Data Entry
• Site Coordination

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking: Takes a long term view towards organization’s objectives and how to achieve them.

Develop Networks: Makes working with a wide range of parties an imperative.

Drive for Results: Takes and delegates responsibility for outcomes.

Build Collaborative Environments: Collaborates across functional areas and proactively addresses conflict.

Agility: Identifies and manages required change and the associated risks.

Qualifications

Requirements:

High School Diploma and three years of related experience in Office Management, Administrative Supervision, Operations Administration etc.

Equivalencies: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education

Required:

• proficiency with a variety of office equipment, computer programs - Word, Excel, and Outlook etc.
• excellent keyboarding, data entry and communication skills (both written and verbal)
     

Experience working with the government database systems such as ORCA, JOIN, CReF, 1GX, Bernie or similar will be considered as an asset.

A valid Alberta Driver’s license is required for this position. 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

There is one full-time permanent position available.

Hours of Work: Monday to Friday, 36.25 hours per week.

Office location: High Level Community Corrections, 10106-100 Ave, High Level, AB. 

Application requirements:

• A cover letter outlining how your education and experience relates directly to this role is required.
• In your resume, please include dates (including months and years) associated with all education and work experience. Please indicate whether your work experience is casual, part-time, or full-time. For example: January 15, 2006 – June 25, 2009: Assistant (PT three 8 hour shifts/week).

Final candidates for this position will be required to provide a Fingerprint Based Criminal Record Check. Any associated costs will be your responsibility and you are only required to provide this check if requested. We cannot accept on-line Criminal Record Checks, from a non-Policing Agency.

Other information:

• Relocation expenses will not be provided.
• Successful candidate must reside in Alberta.
  
  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

 Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Public Service Pension Plan (PSPP) – https://www.pspp.ca
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.caPositive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs
• Premium Pay Directive: https://www.alberta.ca/premium-pay-directive.aspx
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement