Facilities Coordinator

Role Responsibilities

Reporting to the Facilities Manager, the Facilities Coordinator is responsible for coordinating the planning, delivery, and evaluation of operations and maintenance services, including project delivery associated with maintaining asset value for an assigned building (or land) portfolio. 
This position has a key role in planning and developing contract specifications, administering contracts and agreements, and monitoring associated deliverables for compliance and quality assurance. The facilities coordinator also oversees the activities of service providers associated with various agreements and contracts and/or supervises in-house staff members to ensure client and Ministry service delivery standards are met.

The primary responsibilities for the Facilities Coordinator include, but are not limited to:

• Coordinating and administering operation and maintenance services to maintain asset value of the assigned portfolio.
• Providing input to development of contracts for maintenance services, operations services, and projects.
• Administering financial resources associated with operations and maintenance services.
• Managing consultant investigations, including selection, coordination, stakeholder engagement, and reporting on findings and cost estimates.
• Providing leadership to facilitate provision of high quality and responsive operations and maintenance services for the assigned portfolio.
• Coordinating the development of maintenance, occupational health and safety, security, and emergency plans for the assigned portfolio.
• Supervising and supporting in-house staff members on site during building (or land) related emergencies on weeknights, weekends, and holidays, outside the regular work hours.
  
  

The successful candidate will have:

• Demonstrated interpersonal and relationship management skills to interact with diverse clients, contractors, landlords and stakeholders.
• The ability to function independently as well as lead and contribute effectively within a team environment.
• Mediation and conflict resolution skills to resolve client, landlord, contractor and other complex issues.
• The ability to prioritize work, multi-task, and function effectively in a dynamic work environment.
• Problem solving and decision-making skills, including ability to research and analyze information obtained from varied sources and develop solutions and recommendations for consideration of decision-makers.
• Contract management and project coordination skills.
  
  

The Job Description is provided for Further details on this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Required:

• Two-year technical Diploma in a related field
• PLUS Six (6) years related experience
• Valid class 5 driver’s license.
  
  

Assets:

• Able to interpret contract and lease documents.

Notes

This position is a Permanent, full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Grande Prairie AB

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.  

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
 
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
 
Links and information on what we have to offer:
 

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)  
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.