Provincial Operations Coordinator

Role Responsibilities

Reporting to the Manager, Provincial Operations, this position provides mentorship advice and support for administrative and operational processes for the Safe, Fair and Healthy workplaces division as well as Business Integration (BI).  This includes the overall coordination of activities relating to budget, fleet management, contract administration, facilities management, capital project support, human resource support, operational planning, and systems administration.  This involves developing administrative processes and systems to increase branch efficiency along with recommending and implementing program policy changes in accordance with divisional and ministry business plans.  The position is the primary contact with Finance, Service Alberta Fleet Management, Human Resources and Accommodations.

The Provincial Operations Coordinator recommends, interprets, and communicates administrative policies and procedures to ensure compliance and consistent application of acts, regulations, and procedures related to administrative programs. The position develops timely and valid information, analyzes reports and schedules, and prepares monthly and year-end financial reports.  This position works with a great deal of autonomy, and issues are only escalated once most options are exhausted.   The position also provides advice and guidance to divisional business managers and administrative staff.

Provide the overall coordination for branch administrative and operational processes, in support of healthy and safe workplaces:

• Financial Management.
• Fleet Vehicle Management.
• Contract Management.
• Human Resource Management.
• Facilities and Equipment Management.
• Strategic and Operational Planning.
• Leadership and Mentorship.
• Special Projects and Committee Representation.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Required Competencies:

• Systems Thinking - Takes a long-term view towards organization’s objectives and how to achieve them.
• Creative Problem Solving - Engages the community and resources at hand to address issues.
• Agility - Proactively incorporates change into processes.
• Drive for Results - Takes and delegates responsibility for outcomes.
• Build Collaborative Environments - Facilitates open communication and leverages team skill.

Qualifications

High school education or equivalent as described.

Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

The position requires the following knowledge, skills and abilities:

• An ability to evaluate, articulate and control financial implications and forecast budgetary changes.
• Understanding of Ministry business and operational plans.
• Resourceful, with exceptional organization skills, combined with strong time management skills.
• Solid computer skills (Excel, Windows etc.).  Must have an ability to design and manipulate comprehensive spreadsheet information.
• Exemplary written and oral communication skills.
• General knowledge of information technologies.
• Self-motivated with an ability to work in a dynamic environment with little supervision.
• Ability to multi-task without losing track of priorities.
• Adept in identifying and managing change.

Assets:

• One-year certificate in a related field and two years of related experience
• Knowledge of government budgeting and accounting policies and procedures and an ability to carefully analyze, rationalize and forecast comprehensive budgetary information.
• Knowledge of Generally Accepted Accounting Principles (GAAP), Financial Administration Act, Government Organizational Act, Public Service Act, Code of Conduct and Ethics, Government Accountability Act, etc.
• Knowledge of contract administration.
• Broad knowledge of government policies and procedures with respect to Human Resource Issues, collective agreements and various benefits packages.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

We are currently hiring for one full time, temporary position. Work hours are Monday to Friday, 8:15 a.m. to 4:30 p.m. (36.25 hours/week).

Work location is in any location with GoA office within Alberta.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the Government of Alberta has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.