Program Administrator

Role Responsibilities

This position provides senior administrative assistance to the Executive Director and Directors of the Prevention Services Branch and is responsible for the supervision and coordination of all administrative functions provided within the branch.  This includes coordination of activities in the Executive Director's Office and direct supervision of four administrative support positions across two units, Partnerships in Injury Reduction and Strategic Evidence and Action. 

The Program Administrator provides high level administrative assistance inclusive of budget and forecasting, human resources, action requests, briefings and Access to Information requests.  The position oversees all administrative functions in the branch to ensure consistency in delivery of administrative support and builds capacity to support the branch through effective workload distribution and tracking, cross training and continuous improvement.

Responsibilities include:

1. Executive Coordination: Coordinate, review, and finalize Action Requests (ARTS), inquiries, and briefings for the Executive Director, ensuring accuracy, completeness, and alignment with timelines and stakeholder requirements.
   
   
2. Executive Administrative Support: Provide comprehensive administrative support to the Executive Director, including managing correspondence, scheduling, meetings, agendas, minutes, and follow-ups to ensure continuity of operations.
   
   
3. Financial Management: Support financial operations by preparing and monitoring budgets, validating financial reports, and overseeing payments, expenses, and procurement activities.
   
   
4. Branch Operations Coordination: Coordinate and prioritize administrative activities across the branch, ensuring efficient daily operations, resource support, and accurate tracking and reporting systems.
   
   
5. Supervision and Team Leadership: Oversee and supervise administrative staff, including workload management, performance evaluation, team coordination, and staff development through training and mentorship.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking - Considers inter-relationships and emerging trends to attain goals.

Agility - Understands need for change and manages own emotions.

Build Collaborative Environments - Works in an open honest manner with colleagues.

Drive for Results - Works to exceed goals and partner with others to achieve objectives.

Qualifications

High School Diploma supplemented with four years of related experience.

Equivalency: Directly related experience or education considered on the basis of: one year of experience for one year of education or one year of education for one year of experience.

Knowledge Required:

• Master agreement and Subsidiary agreements
• Expenditure Officer policy and procedures
• Human Resource policy and procedures
• Records Management Policies
• Financial Administration Act
• Electronic Payment System (EPS)
• Procurement Card System
• Financial Reporting
• Budget
• Corporate Registry System (CORES)
• Access To Information Act (ATIA)
• Ability to exercise considerable judgment to determine application of guidelines.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

There is one full time permanent position working 36.25 hours per week, Monday to Friday.

Work location is Edmonton, Calgary or Red Deer.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.
    

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.