Disclosure Clerk

Role Responsibilities

Are you looking for a great opportunity to provide legal and administrative support for the prosecution of criminal and provincial offences? Do you thrive in a dynamic and collaborative work environment? The Appeals and Specialized Prosecutions Office (ASO) of the Alberta Crown Prosecution Service (ACPS) has an exciting opportunity for one Temporary Disclosure Clerk position in Edmonton office.

The Disclosure Clerk reports to their supervisor and will work independently within the disclosure team to ensure adherence to Crown disclosure obligations under the law. There will be extensive contact with prosecutors, paralegals and assistants involved in the criminal  prosecution process.

Roles and Responsibilities:

• Ingest electronic documents and ensure proper organization and storage in accordance with legal requirements.
• Conduct quality control reviews of documents to verify accuracy and completeness.
• Log and track documents in Excel to maintain an up-to-date record of all disclosures.
• Respond to telephone and counter inquiries related to disclosure, providing clear and accurate information.
• Determine the sensitivity of information in police reports and statements and make decisions regarding necessary redactions.
• Perform other administrative duties as needed to ensure office goals are achieved.
• Provide coverage for the reception front desk when required.

The ideal candidate will possess:

• Proficiency in Microsoft Office Suite.
• Excellent oral and written communication skills.
• Strong problem solving skills.
• Exceptional organizational skills and attention to detail. 
• Ability to work independently and as part of a team.
• Ability to work with stakeholders in a professional manner.
• Ability to work in a fast-paced environment, prioritize work and meet tight deadlines.
• The ability to work efficiently and effectively with a wide variety of people
• Strong working knowledge of office procedures and computer programs such as the Justice Online Information Network (JOIN), PRISM, Microsoft Office, Database programs and Adobe Pro.
   

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility - Must be able to anticipate, assess, and readily adapt to changing priorities, maintain resilience, and work effectively in changing environments
• Drive for Results - Sets goals and prioritizes work to accomplish them.  Follows through on duties and tasks and reports on progress.
• Develop Self and Others – Desire to invest in the development of the long-term capability of self and others
• Build Collaborative Environments - Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Develop Networks – Proactively builds networks, connects and build trust in relationships with different stakeholders
• Systems Thinking – Understands how work contributes to the achievement of departmental goals.  Anticipates changes in own area based on activities in other areas.
• Creative Problem Solving – Have the ability to assess options and implications in new ways to achieve outcomes and solutions.
   

Qualifications

One year related certificate in a related field such as Legal Administration, Legal Assistant, Criminology, plus one year of related experience in Legal Administration or equivalent as described:

Directly related education or experience considered on the basis of:

• 1 years of education for 1 year of experience
• 1 years of experience for 1 year of education

Required

• Experience working with Microsoft Office, and Adobe Professional is required. 
• Past experience working with criminal disclosure process. 

Assets 

• Experience working with JOIN, PRISM and Criminal E-file would be an asset.
• Experience with disclosure.
• Experience working in a legal administrative or similar role specializing in Criminal law is preferred.
• Knowledge of Criminal Justice system

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards
 

Notes

Location: John E. Brownlee Building, Edmonton. 

The Hours of Work are 36.25 hours per week, Monday to Friday.

You may be exposed to highly sensitive and confidential information, which may be of a graphic nature that may have a strong emotional impact. Graphic material may include, but is not limited to, murder scenes and assault victim(s), autopsy photos, 911 audios and material relating to child exploitation investigations

In addition to your resume, please include a cover letter briefly outlining your criminal law experience (applications without the Cover Letter may not be considered).  

Final candidates for this position will be asked to undergo security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. 

This competition may be used to fill future vacancies.

The Alberta Public Service is a great place to work!
 

Links and information on what the GoA has to offer to prospective employees:
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs