Team Lead, Medical Legal Records Technician

Role Responsibilities

The Office of the Chief Medical Examiner is currently looking for a talented, organized, and self-motivated individual to join their diverse team as the Team Leader for the Records Unit in Edmonton. This is a unique position as it is required to execute the responsibilities of a team lead as well as those required of a working technician.

As a Team Lead, this position will be responsible for:

• Leadership of the Edmonton Records Unit on a daily basis.
• Ensuring quality assurance of files, recognizing the importance of adhering to legislation, standard operating procedures/policies, and records management principles.
• Managing the Records Retention Schedule.
• Supervision and performance management for Records Edmonton Unit staff
• Training and orientation of new staff.
• Presentation of OCME files to the Fatality Review Board.
  
  

As a Medico-Legal Records Technician, this position will be responsible for:

• Compiling, maintaining, and completing medicolegal files related to sudden death investigations.
• Gathering and processing medico-legal and sociological information to assist in proper certification of the cause and manner of death.
• Prepares reports and correspondence for the OCME used by: insurance companies, lawyers, physicians, and other stakeholders.
• Performing both quantitative and qualitative analysis of OCME files.
• Liaising with various stakeholders including families, insurance companies, law firms, police, crown prosecutors, other governmental agencies.
• Quality assurance ensuring accurate, appropriate, and timely release of confidential information in accordance with the Fatality Inquiries Act and FOIP.
• Filing and requesting files from both on-site and off-site storage.
  
  

In addition to having exceptional time management and problem-solving skills, the ideal candidate for this position will possess excellent communication skills both verbal and written; have a strong attention to detail; a high degree of accuracy; will be able to display professionalism and sensitivity when dealing with challenging situations. This position will require you to be resourceful and take initiative in day-to-day activities. The incumbent will be required to have strong knowledge of Microsoft Office and Windows and be able to work within an internal OCME database. 

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Agility - to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.
• Build Collaborative Environments - Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.
• Creative Problem Solving - able to assess options and implications that will reach the best solutions.
• Develop Networks - able to proactively build networks, connect and build trust in relationships with different stakeholders.
• Develop Self and Others - A commitment to lifelong learning and the desire to invest in the development of the long-term capability of yourself and others.

Qualifications

A diploma in a related field such as Information Management, Business Administration, Records Management or Health Information Management supplemented by a minimum of five (5) years related experience.

Equivalencies may be considered:

• Degree and a minimum of three (3) years related experience, Certificate and a minimum of six (6) years related experience, No education and a minimum of seven (7) years experience.
  
  

Required:

• Please outline in detail how your experience relates to the qualifications in your cover letter. Your written ability will be assessed through the cover letter. Applications without a cover letter will not be considered.
• Experience in a supervisory role either formal or informal.
• Experience and proficiency in Microsoft 365 Suite (Outlook, Word, and Excel).
• Experience in roles require a high degree of accuracy and strong attention to detail.
  
  

Assets:

• Experience working with Medical or Medico-legal records.
• Experience working in an information management or records management role is desired. 
• Experience adhering to legislation and standard operating procedures in the process of ensuring quality assurance of files (Fatality Inquires Act (FIA) & Protection and Privacy Act (POPA)).
• Experience applying recognized records management principles and practices.

Candidates with lesser qualifications may be considered at a lower classification and salary.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work:  Monday – Friday, 8:15 am - 4:30 pm (36.25/week)

Positions Currently available: One (1) permanent position.

Location: Medical Examiner Building, 7007 – 116 Street, Edmonton, Alberta, T6H 5R8.

This position is located at the Edmonton Office of the Medical Examiner. Applicants need to be aware that the environment at OCME is fast paced and can be emotionally charged. Post-mortem examinations are completed on-site, and the candidate needs to be aware and be prepared to work in this type of environment.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

This competition may be used to fill current and future vacancies within Government of Alberta.

What we offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.