Talent Management Coordinator

Role Responsibilities

Are you highly organized, attentive to detail and comfortable coordinating time-sensitive work while assessing information, resolving operational issues and identifying opportunities to improve program delivery?

The Leadership and Talent Management Branch is seeking a temporary Talent Management Coordinator to support corporate talent processes for Alberta Public Service senior leaders. Reporting to a Senior Talent Management Consultant, the position will provide coordination support from January to June 2027, with a primary focus on the EM1 Hogan 360 assessment cycle and related ETMP and EM1 activities.

Working within established program frameworks and direction, the position coordinates detailed program activities, interprets requirements, assesses operational issues and provides initial recommendations to support effective delivery.

What You'll Do

• Maintain participant and supervisor lists, schedules, trackers and program records.
• Coordinate participant communications, assessment launch activities, appointments and vendor logistics using approved materials.
• Track participation and completion, follow up on missing information or outstanding actions, and identify trends, gaps or inconsistencies requiring attention.
• Assess routine operational issues and determine appropriate follow-up within established program requirements and practices.
• Interpret established processes to respond to participant, supervisor and HR partner inquiries, provide program information and guidance, and refer complex, sensitive or precedent-setting matters.
• Organize and distribute approved program materials using established privacy and information-handling practices.
• Coordinate meetings and information sessions, including invitations, materials, attendance and follow-up.
• Prepare correspondence, presentations, status updates and other program materials for review.
• Review stakeholder questions, feedback and operational experience to identify recurring issues and recommend improvements to communications, tools, processes and participant supports.
• Conduct research, summarize findings and identify relevant considerations to support ETMP and EM1 initiatives.
• Support the development and refinement of program materials, tools, procedures and communications.
• Provide other related talent management coordination support within the scope of the position.

What We're Looking For

• Strong organization, attention to detail and the ability to manage multiple deadlines and competing priorities.
• Experience maintaining trackers, records and program documentation and using information to identify issues, trends or gaps.
• Clear written and verbal communication skills and the ability to explain established program requirements to varied stakeholders.
• Sound judgment and discretion when handling sensitive personal and talent information.
• The ability to interpret established requirements, resolve routine issues, develop initial recommendations and recognize when escalation is required.
• Working knowledge of human resources or talent management principles, practices and processes.
• Proficiency with Microsoft Outlook, Teams, Word, Excel and PowerPoint.
  
  

This role is a good fit for someone who enjoys bringing structure and sound judgment to detailed work, using information to improve how work is delivered, and contributing to a collaborative team responsible for high-profile talent processes.

The Job Description is provided for further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

 The successful candidate will demonstrate the following Alberta Public Service behavioral competencies:

• Agility: Adjusts to changing timelines, requirements and stakeholder needs while maintaining accuracy and service continuity.
• Drive for Results: Takes ownership of assigned activities, follows through on commitments and keeps time-sensitive program work on track.
• Build Collaborative Environments: Works constructively with colleagues, senior-level participants, supervisors, HR partners and vendors, and communicates requirements clearly.
• Systems Thinking: Understands how detailed coordination, participant information and operational decisions connect to broader ETMP and talent management outcomes.
• Creative Problem Solving: Assesses incomplete or inconsistent information, resolves operational issues within established parameters and recommends practical process improvements.

Qualifications

University graduation in business administration, human resources, public administration or a related field.

Preference will be given to candidates with experience coordinating human resources, talent management, assessment, leadership development or similar programs, projects or services.

Equivalency: Directly related experience or education considered on the basis of: 

• one year of experience for one year of education or
• one year of education for one year of experience.
  
  

Required experience and capabilities:

• Coordinating programs, projects, services or events involving multiple schedules, deadlines and stakeholders.
• Maintaining trackers, records, documentation and version-controlled materials.
• Reviewing and analyzing program or operational information to identify issues, trends, gaps or inconsistencies and determine appropriate follow-up.
• Interpreting established requirements or processes to respond to inquiries, resolve routine issues and escalate matters appropriately.
• Preparing correspondence, presentations, status updates, research summaries or meeting materials.
• Using Microsoft Outlook, Teams, Word, Excel and PowerPoint in a professional environment.
• Working with sensitive information and applying privacy and confidentiality requirements.

Assets:

• Experience supporting human resources, talent management, assessment, leadership development or related programs.
• Working knowledge of human resources or talent management principles, practices and processes.
• Experience identifying process improvements or developing initial recommendations based on operational information or stakeholder feedback.
• Experience coordinating with an external vendor or service provider.
• Experience working in the Alberta Public Service or another large, complex organization.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

• Hours of Work: 36.25 hours per week, Monday to Friday.
• This is a temporary full-time position expected to run from January to June 2027.
• This competition may be used to fill current and future vacancies at the same or lower classification across the Government of Alberta.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.
• Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service.
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information.
• Professional learning and development.
• Research Alberta Public Service Careers tool.
• Positive workplace culture and work-life balance.