Senior Program Coordinator

Role Responsibilities

The Ministry of Advanced Education has an exciting opportunity and is looking for a Senior Program Coordinator to join our team!

Reporting to the Manager, Program Implementation, this position leads multiple large and complex program development and implementation projects, which are focused on supporting Alberta’s economic growth and future skill development needs. You will maintain effective working relationships with internal and external stakeholders to promote collaboration and ensure coordinated information sharing and integrated decision‑making to support Alberta’s strategic priorities for apprenticeship education and skilled trades programming.

You will play a lead role in delivery of Advanced Education’s Industry Pathways initiative, which involves collaborating with industry stakeholders to develop and implement new apprenticeship education programs, industry training programs, and designated trades in Alberta.

Required Skills, Abilities and Knowledge

• Advanced project management and process development knowledge and skills to realize grants, contracts and educational programs and services.
• Experienced in leading the design and redesign of programs and services through collaboration with internal and external stakeholders.
• Knowledge and experience with educational program development, implementation and management principles and methods, change management and approaches, stakeholder engagement, and workforce development. 
• Strong interpersonal and communication skills to effectively build relationships, consult and work with program areas on a variety of projects, and to provide advice to business units on program development and implementation.
• Well-developed critical thinking and analytical skills to actively assess challenges, opportunities, impacts, and risks presented in projects and provide input and recommendations to the Manager and Director related to the ongoing enhancement of the Division's policies and operational programs and processes. 
• Strong ability to develop clear/concise written reports, briefings, letters, executive summaries, action requests, presentations, etc.
• Organization and prioritization skills to balance multiple ongoing projects at one time and able to meet tight timelines.
• A demonstrated growth mindset with ability to collaborate effectively and integrate ongoing feedback to iteratively refine deliverables, programs, and processes.
• Agility to adapt quickly to changing direction and priorities across multiple subject matters simultaneously.
• Acts as a coach to junior colleagues in the development of their project management documents.
• Serve as Acting Manager as needed.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

In this role, you will contribute to our team by demonstrating the following behavioral competencies:

• Creative Problem Solving: Engages the community and resources at hand to address issues, engages perspective to seek root causes and finds way to solve complex issues, and employs resources from other areas to solve problems while addressing risks. 
  
  
• Agility: Identifies and manages required change and the associated risks, identifies alternative approaches, and supports others to do the same in order to proactively explains impact of changes and anticipates obstacles and stays focused on goals to make decisions and takes action in uncertain situations and creates a backup plan. 
  
  
• Systems Thinking: Takes a holistic long-term view towards organization’s objectives and how to achieve them, identifies the challenges and opportunities, anticipates outcomes and potential impacts while seeking stakeholder perspectives, and works towards actions and plans aligned with APS values.
  
  
• Develop Networks: Builds relationships by following through on commitments, demonstrating integrity and respect for others; informs key stakeholders of relevant information in a timely manner; seeks and applies the perspectives and needs of colleagues, and stakeholders.
  
  
• Build Collaborative Environments: Values and respects others' opinions and is open to learning from other; creates space for collaboration within projects, addresses conflicts, recognizes performance and achievements of individuals and groups.

Qualifications

Requirements:

• University graduation in a related field plus 4 years progressively responsible related experience in a related field such as political science, public policy, public administration, Business, or Education or Equivalent as described below.
  
  

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.
  
  

Assets Included:

• Knowledge and/or experience with Alberta’s apprenticeship system.
• Knowledge and experience with educational program and process development, implementation and management principles and methods.
• Knowledge and experience working with industry stakeholders to develop and implement education, certification, and work-integrated learning programs. 
• Knowledge and experience working with educational programs and services focused on achieving labour market outcomes.
• Advanced project management knowledge and skills, along with experience leading projects with multiple stakeholders.
• Knowledge of government contract and grant management policies and procedures.
• Well-developed critical thinking and analytical skills to actively assess challenges, opportunities, impacts, and risks presented in projects.
• Knowledge of Government and department strategic and policy directions as they relate to the division programs and services.
• Ability to work independently as well as part of a team, making appropriate decisions and taking action where required.
• Strong interpersonal and communication skills to effectively build relationships, consult and work with program areas on a variety of projects, and to provide advice to business units on program development and implementation.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is (1) permanent position.

Position is located in Edmonton and works 36.25 hours per week, 8:15am – 4:30pm, Monday through Friday.

Applicants are required to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience and relevant examples of required competencies.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.