Senior Finance and Procurement Analyst

Role Responsibilities

Reporting to the Manager, Financial and Administrative Operations, the Senior Finance and Procurement Analyst is responsible for procurement, contract and payment controls, compliance and accountability.

The Senior Finance and Procurement Analyst is a key Accounting Officer for the Ministry and provides expertise across the full procurement and contracting lifecycle, including approvals, solicitation, contract management, payment and closeout. They ensure effective financial controls and accountability while identifying and implementing process improvements and risk mitigation strategies. The position also supports the review of daily financial transactions related to accounts payable, procurement cards, grants, contracts and expense claims. As the Ministry’s contracting systems expert, the role supports Alberta Purchasing Connection, SAP Ariba and SAP Fieldglass.

Job responsibilities include but are not limited to:

• Mitigate legal and financial risk exposure by identifying procurement and funding risks and recommending solutions. Identify risk management issues, evaluates and recommends strategies to address emerging issues. Applies discretion and professional judgment to advise on procurement and granting strategies and proposals.
• Develop and deliver training on contract and purchasing principles, policy and procedure to enhance or maintain the procurement capacity of the ministry.
• Examine the ministry's financial operations to provide assurance that the accountability processes in place are adequate.
• Support contract managers in navigating the procurement process, including assisting with reviewing drafted solicitation documents, developing evaluation criteria, reviewing drafted contracts or grant agreements and capturing procurement decisions as required for open and fair competition.
• Prepare or review other payables disclosures as required such as hosting and expenditure disclosures.
• Support staff in completing goods, services and related financial/payment transactions in SAP Ariba, navigating SAP issues and enforcing best practices throughout Ministry.
• Apply professional judgement in following Generally Accepted Auditing Standards (GAAS), Public Sector Accounting Bodies (PSAB) practices and Generally Accepted Accounting Principles (GAAP) in performing reviews.
• Provide cover-off for the Operations Senior Financial Analyst and the Operations Unit Manager.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

Agility – The successful candidate will have the ability to anticipate, assess and readily adapt to changing situations and issues, while making well thought-out recommendations.

Building Collaborative Environments – You anticipate outcomes and potential impacts across interrelated areas and will factor this into planning.

Creative Problem Solving – Breaks down problems, undertakes appropriate research and investigation and draws on experiences to solve problems. For example, suggesting improvements to current processes and identifying efficiencies.

Drive for Results – Identifies ways to exceed performance expectations. Sets and accomplishes goals and priorities in order to deliver outcomes consistent with Government direction, departmental objectives and public expectations. Factors in the complexity of issues, and strategically aligns decisions and plans based on values, outcomes and broader organizational needs.

Systems Thinking – You anticipate outcomes and potential impacts across interrelated areas and will factor this into planning.

This link will assist you with understanding competencies.

Qualifications

Required:

• University Degree in a related field (eg. Commerce, Accounting, Business Administration)

Equivalencies:

• Accounting designation plus 3 years additional related experience.

Assets:

• Detailed knowledge of GoA financial legislation, internal controls, best practices and policies and procedures.
• Extensive knowledge and experience with contract and grant administration, risk management, internal contract frameworks, project management.
• Excellent verbal and written interpersonal and communication skills, and proven skills in facilitation, negotiation, conflict resolution and decision making.
• Ability to initiate and coordinate work, assess impacts, obtain end results and successfully implement change.
• Excellent organizational and time management skills, ability to foster a team environment, and ability to work with individuals at all levels of the organization.
• Thorough knowledge of financial operations and financial analysis including GoA legislation and policies and procedures especially the Financial Administration Act, Government Organization Act, Government Accountability Act, and Interpretation Act.
• Proficiency in the entire Microsoft Suite of Office Products and working knowledge of system applications for contract and grant management.

A cover letter must accompany your application and should indicate how your previous work experience aligns with the qualifications and competencies required. Please provide clear examples of how you meet the criteria and skills required in your cover letter. Failure to provide a cover letter will lead to the application being screened out. A cover letter will be one of the ways to assess communication skills of candidates.

In your resume, please include dates (including months and years) associated with all education and work experience. For example, January 2006 – June 2009 (part-time). This example is provided for illustrative purposes only. Applicants are encouraged to present their information clearly and thoroughly, using a format that best conveys their experience.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

Hours of Work: 36.25 hours per week.

Term of Employment – Full-Time.

Location – 10405 Jasper Building, Edmonton.

Applicants being considered for this position will be required to complete a Level 2 Enhanced Security screening (including an enhanced criminal record check along with a credit check) as part of the pre-employment checks for this position.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance