Senior Contract Specialist

Role Responsibilities

The Ministry of Service Alberta and Red Tape Reduction is looking for a Senior Contracts Specialist.

This position is responsible for reviewing all procurement and contracting activities which includes assessing whether these activities comply with established processes, guidelines and applicable trade agreements. The Senior Contract Specialist will also conduct review of contracts and prepare comprehensive reports to support decision-making.

Job Responsibilities

•    Support the Ministry's Contract Review Committee (CRC) and Executive Team procurement and contract review processes.
•    Maintain, update and enhance the Ministry’s contracting policies and processes and monitor compliance to policies and processes.
•    Accurate and timely preparation of contract reporting to support internal and external reporting requirements including quarterly and fiscal year end activities.
•    Ad hoc reporting requests from various stakeholders.
•    Review contracts and contract documentation submitted by Ministry program areas and provide guidance to support program objectives.
•    Work with Subject Matter Experts (SME) and other stakeholders to provide expert advice on procurement, contracting and government’s enterprise resource planning system, 1GX, related issues and questions. 
•    Support overall contract management in the ministry and assist with the utilization of the Supply Chain Management (SCM) system.
•    Champion the adoption, integration, and consistent usage of the government’s SCM system across the Ministry.

For a copy of the full job description, please visit this link.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Drive for Results – Aligns different groups to achieve goals and realize broader outcomes, defines work mission to achieve APS goals and integrate projects, provides bold advice to stakeholders and proactively improves overall performance, measured through metrics.

Creative Problem Solving – Works in open teams to share ideas and process issues, uses wide range of techniques to break down problems, allows others to think creatively and voice ideas, brings the right people together to solve issues and identifies new solutions for the organization. 

Build Collaborative Environments – Creates an open environment of communication, promotes sharing of expertise, initiates strategic communication systems, anticipates and addresses potential conflict areas, inspires with a bold, complete and shared vision and leads cross-functional collaboration.

Develop Networks – Makes working with a wide range of parties an imperative, creates impactful relationships with the right people, ensures needs of varying groups are represented, goes beyond to meet stakeholder needs and ensures all needs are heard and understood.

Qualifications

Required:

•    University degree in a related field plus 4 years progressively responsible related experience. Equivalences maybe considered. 

Assets:

•    Supply Chain Management Professional (SCMP) designation is an asset.
•    Experience working in SAP S4Hana and Ariba as well as technical tools such as Share point, Power BI, MS office and other AI tools. 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

A cover letter must accompany your application and should indicate how your experience aligns with the behavioral competencies of the role you are applying for. This cover letter may be used to assess your communication abilities.

In your resume, please include dates (including months and years) associated with all education and work experience. As well, please indicate whether your work experience is casual, part-time or full-time. For example, January 15, 2022 - June 25, 2024: Assistant (PT three 8 hrs. shifts/week).

Candidates with lesser qualifications may be considered at a lower classification and salary. This competition may be used to fill future roles at the same or lower classifications.

Final candidates will be required to undergo a security screening. All costs associated with the recruitment process including documentation fees and travel expenses are the candidate’s responsibility. If documentation is requested from an applicant, out-of-province applicants can obtain the documents requested from the province they reside in.

What we offer:

•    Working for the Alberta Public Service – https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
•    Management Employees Pension Plan (MEPP) – https://www.mepp.ca
•    Alberta Public Service Benefit Information – https://www.alberta.ca/alberta-public-service-benefits
•    Professional learning and development – https://www.alberta.ca/professional-development-support-directive
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•    Positive workplace culture and work-life balance
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
•    Leadership and mentorship programs