Senior Business Process Specialist

Role Responsibilities

Do you thrive in fast paced and dynamic environments? Are you passionate about ensuring that decision makers have clear, compelling, and precise information? If you have a sharp eye for detail, a talent for synthesizing complex information, we have an exciting opportunity for you! Join the Financial and Administrative Shared Services Division within the SARTR Ministry as Senior Business Process Specialist.

Reporting to the Manager, Training, Standards and Reporting, the Senior Business Process Specialist role is a strategic and leadership-focused position within the Procurement Services Branch (PS Branch). This role is pivotal in ensuring the efficiency, innovation, and strategic alignment of procurement processes across ministries while fostering a culture of continuous improvement.

Responsibilities of the role include, but not limited to:

• • • Ensure all procurement processes are aligned with government priorities, trade agreements, and legislative requirements, providing a cohesive framework for compliance and efficiency.
    • Spearhead initiatives to improve procurement operations, reduce inefficiencies, and enhance cross-ministry collaboration.
    • Coordinate and analyze sole source data across the Government of Alberta (GoA), ensuring timely and accurate preparation of Deputy Minister and Minister packages.
    • Ensure the accuracy and reliability of sole source data that will be posted for public viewing, upholding the highest standards of transparency and accountability.
    • Use data-driven insights to prepare the final trade agreement compliance report, ensuring it aligns with all reporting standards and legislative requirements.
    • Develop performance metrics and dashboards to track the effectiveness and efficiency of aligned processes.
    • Lead the development of training, communication materials, and presentations to foster adoption of improved procurement processes across the PS Branch.
    • Act as the enterprise liaison and key advisor for process improvement initiatives, sole source reporting and trade agreement reporting, ensuring transparent communication with internal and external stakeholders.
    • Applying advanced methodologies (e.g., Lean Six Sigma) to redesign processes, ensuring long-term sustainability and alignment with best practices.
      
      

What you’ll bring to the role:

• • • Strong interpersonal skills to build relationships and navigate sensitive communications effectively.
    • Excellent time management abilities, with the capacity to handle multiple priorities under tight deadlines.
    • Critical thinking and problem-solving skills, enabling you to analyze, synthesize, and refine complex information.
    • Attention to detail and a commitment to quality, ensuring all material meets high standards.
    • Ability to work independently while leading and contributing to a collaborative team environment.
    • Adaptability and resilience in managing shifting priorities and high-pressure situations.
      
      

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking - Fosters a strategic and integrated approach to corporate coordination so there is consistency in approaches as well as alignment between government practices and those of the grant-receiving organizations.
Develop Networks - Supports and links both internal and external stakeholders to ensure program needs are met in an evolving environment with competing priorities.
Build Collaborative Environments - builds an environment of open and honest communication to support the oversight of the program and meet desired outcomes.
Agility - Ability to anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and work effectively in a changing environment. Fosters agility in others. Creates processes, programs or plans that encourage proactive and flexible approaches. Takes the lead by anticipating change and shifting work to ensure that change is successful.
Creative Problem Solving - Asks questions to get to the root of issues and generate deep understanding and new ways of thinking about an issue. Ensures that the right questions are being asked about the right problem. Creates a safe environment for others to voice and try out new ideas. Creates space for people to think creatively.

Qualifications

University graduation in a related field (such as Business Administration, Social Sciences, Operations Management, Economics) plus 4 years progressively responsible related experience; or equivalent as described below.

Equivalency: Directly related education or experience considered based on:

• • • 1 year of education for 1 year of experience; or
    • 1 year of experience for 1 year of education. 
      
      

Requirement:

The incumbent is required to have:

• • • Advanced knowledge of process improvement methodologies, including business process mapping tools and techniques. Lean Six Sigma certification (Green Belt or higher) or equivalent is required.
    • Advanced proficiency in Microsoft Suite, including Excel and Visio.

Assets

• • • Experience with data visualization, analytics, and reporting tools (e.g., Power BI, Alteryx).  
    • Advanced proficiency in Microsoft Power Apps, Power Automate, and SharePoint.
    • Project Management certification.
    • Experience and/or knowledge of the operations/workings of public sector environments and/or government departments within the Alberta Public Service will be an asset.
      
      
      

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work:  Monday – Friday, 8:15 am - 4:30 pm (36.25/week).

Positions Currently available: One Permanent position.

Location: Oxbridge Place Building, 9820 106 Street, Edmonton, Alberta, T5K 2J6.

Final candidates will be required to undergo a security screening.

Candidates with lesser qualifications may be considered at a lower classification and salary.

Pre-employment checks will be conducted to assess candidates’ suitability. These checks may include (but are not limited to): references, academic verification, etc.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees:

• • • Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
    • Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
    • Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
    • Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
    • Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
    • Positive workplace culture and work-life balance.
    • Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
    • Leadership and mentorship programs.