Senior Branch Coordinator / Executive Assistant

Posting Date: Mar 3, 2025

Location: Edmonton, AB

Company: Government of Alberta

Job Information
Job Title: Senior Branch Coordinator / Executive Assistant
Job Requisition ID: 67941
Ministry: Public Service Commission
Location:  Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: March 17, 2025
Classification:  Administrative Support 6E 
Salary: $2,135.71 to $2,625.90 bi-weekly ($55,742 to $68,536/year)

 

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx 

The Public Service Commission (PSC) provides human resources services to the Government of Alberta. The Learning and Development (L&D) Branch in the PSC designs and delivers programming for the Alberta Public Service (APS) with the goal of helping the workforce achieve its goals.

Role Responsibilities

Do you thrive on chaos? Neither do we. But if you get a thrill from a well-organized set of briefing note attachments, perfectly color-coded schedules, and an efficient budget/contracting process, this role is for you.

As part of a newly created branch, the Senior Branch Coordinator / Executive Assistant is the administrative backbone of our team. In this role, you will:

  • Keep things running smoothly: Coordinate contracts, procurements and records, by creating systems that keep everything on track and operating seamlessly.
  • Be the go-to person: Help executives and team members get things done by providing value-added service and connecting the dots when responding to questions.
  • Provide exceptional executive support: Coordinate a busy executive’s calendar and serve as a central point of coordination, ensuring scheduling and communications reflect their priorities and leadership values.
  • Organize with precision: Prepare meetings and briefing packages, ensuring everything is planned, organized and up-to-date, so everyone has what they need when they need it.
  • Create efficiency: Continuously refine branch processes to make them easy to navigate, helping team members be more proactive and less reactive.
  • Navigate the big picture: Use good judgment in day-to-day decisions that consider priorities of the branch and the APS.

Role Responsibilities Continued

To be successful in this role, you need to:

  • Be organized and detail-oriented: You can track deadlines, juggle several projects at once, and keep things running smoothly even when there is a lot happening.
  • Work the system: When something needs to be solved, you can figure out who to talk to, how to contact to them, and what to do.
  • Communicate effectively: Whether you’re sending an email or chatting on Teams, you make sure your message is easy to understand and appropriate for the audience.
  • Master the executive calendar: You can steer an executive’s calendar—anticipating scheduling challenges and effectively representing the senior leader’s priorities.
  • Navigate budgets, contracts and public sector finance with confidence: You’re comfortable with public sector financial processes and ensure everything aligns with APS policy and protocols. 
  • Be flexible and take initiative: You don’t just react to requests—you anticipate needs, spot opportunities for improvement, and take action to make things better for the whole team.
     

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
 

  • Systems Thinking: Considers inter-relationships and emerging trends to attain goals.
  • Drive for Results: Actively sets goals and remains open to advice on reaching them.
  • Creative Problem Solving: Is open to new ideas and breaks problems down to identify solutions.

Qualifications

Your cover letter and resume will be used in lieu of a writing assignment to assess your qualifications, including your written communication skills and your attention to detail.
 

Ensure your cover letter meets all of the following criteria:

  • Includes a professional salutation;
  • Identifies the relevant job opportunity;
  • Is concise, without spelling/grammatical errors; and
  • Provides a clear and specific example of a time you took initiative to improve a process.
     

Ensure your resume meets all of the following criteria:

  • Includes starting and ending month & year of each role;
  • Is concise, without spelling/grammatical errors; 
  • Has a clear, consistent layout that demonstrates your attention to detail; and 
  • Provides information about each role, using bullet points to clarify its relevance to the requirements of this job.
     

Applications without a cover letter and resume that meet all of the above criteria will not be considered.
 

Minimum recruitment standard: High school diploma and four years of related experience.
 

Equivalency: Related education or experience is considered on the basis of:

  • 1 year of education for 1 year of experience; or
  • 1 year of experience for 1 year of education
     

Other requirements (i.e. “must haves” to be considered for the role):

  • Experience supporting executive/senior leader operations, including scheduling;
  • Experience administering financial processes in a public sector context (e.g. monthly forecasts, procuring supplies, administering contracts);
  • Strong understanding of government organization and hierarchy structures, and how they affect meeting management, projects and decision-making.


Assets (i.e. “nice to haves”):

  • Strong knowledge of APS corporate systems, including 1GX, ARTS, and EPS;
  • Working knowledge of APS financial policy and processes, including the Procurement Accountability Framework and Direct Purchase Administrative Practices;
  • Understanding of government organization and hierarchy structures, and how they affect meeting management, projects and decision-making.
     

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

To be considered for this competition, you application must include a well-written cover letter and resume. Carefully review the Qualifications section to see the specific requirements for the cover letter and resume that are unique to this role. If your application does not include a cover letter and resume that clearly meet these requirements, your application will not be considered. 

Location and Hour of Work:
Our office is located in downtown Edmonton. Alternate work locations are not available at this time, however hybrid work options may be available on a case-by-case basis, subject to government policy and operational viability.

Business hours are Monday to Friday, 8:15 am to 4:30 pm. Hours of work are 7.25 hours per day / 36.25 hours per week. Modified work hours may be available on a case-by-case basis, subject to government policy and operational viability. 

Final candidates will be required to undergo a security screening. Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

More information about working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx 

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.

It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).

It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Cindy V Zaiffdeen at
Cindy.V.Zaiffdeen@gov.ab.ca.