Resource Compliance Analyst

Role Responsibilities

Are you an experienced procurement and contract management professional with strong analytical skills and a passion for supporting Alberta's education system?

The Ministry of Education and Childcare is seeking a Resource Compliance Analyst to lead and coordinate procurement, contract, grant, and licensing activities that support learning and teaching resources for Alberta's K–12 provincial curriculum. Reporting to the Manager, Resource Management, you will play a key role in ensuring resources are procured, licensed, managed, and delivered in compliance with government legislation, policies, and contractual obligations.

This position works collaboratively with internal program areas, Contracted Services Management, vendors, contractors, and other stakeholders to support procurement processes, manage compliance requirements, and provide strategic advice related to contracts, grants, intellectual property, and resource management.

Responsibilities
As the Resource Compliance Analyst, you will:

• Lead and coordinate procurement activities, including Requests for Proposals, contracts, grants, and licensing agreements for learning and teaching resources.
• Provide advice and recommendations on procurement, contract management, grant mechanisms, licensing, compliance, and related policy requirements.
• Develop, communicate, and maintain guidelines, procedures, templates, and best practices to support procurement of learning and teaching resources
• Monitor contractual obligations, deliverables, due dates, timelines, close-out reports, and related documentation to ensure compliance with legislation, policies, and agreements.
• Support intellectual property and copyright compliance practices related to learning and teaching resources, including required use rights and documentation.
• Build and maintain effective working relationships with internal staff, Contracted Services Management, vendors, contractors, and other stakeholders.
• Research emerging issues, opportunities, trends, and challenges related to procurement, learning resources, resource utilization, and compliance requirements
• Prepare briefings, correspondence, reports, recommendations, communications, and responses to information requests for leadership and ministry stakeholders.
• Support continuous improvement of processes used to provision, manage, integrate, and retain learning and teaching resources for Alberta’s K–12 curriculum.

The Job Description is provided for Further details on this position. 

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Drive for Results: Takes accountability for outcomes and delivers high-quality results in a complex environment.
• Develop Networks: Builds collaborative relationships with diverse stakeholders and partner
• Creative Problem Solving: Identifies innovative solutions and addresses complex issues through analysis and collaboration.
• Agility: Adapts effectively to changing priorities, requirements, and deadlines.

Qualifications

University graduation in a related field (Education, Business Administration, Public Administration, Law, etc.), plus a minimum of 4 years of related experience. Related experience or education may be considered as an equivalency on a one for on basis. 

Equivalency: Directly related education or experience considered on the basis of: 

• 1 year of education for 1 year of experience; or 
• 1 year of experience for 1 year of education

The successful candidate will have experience and demonstrated ability in:

• Managing or supporting procurement activities, contracts, grants, licensing agreements, or related compliance processes.
• Interpreting and applying contract, grant, procurement, copyright, intellectual property, policy, or legislative requirements
• Conducting research and analysis to provide sound advice, interpretation, recommendations, and guidance. 
• Managing a large and complex workload, prioritizing competing demands, and meeting deadlines in a changing environment.
• Preparing clear written materials, reports, briefings, presentations, correspondence, and communications for internal and external audiences.
• Working independently with minimal supervision while contributing effectively to a team environment. The following will be considered

Assets:

• Experience with Government of Alberta procurement, contract management, grant management, or policy processes.
• Experience working with vendors, contractors, internal business areas, or external stakeholders.
• Experience supporting digital resources, learning resources, intellectual property, copyright, records management, or asset management.

• Knowledge of procurement-related directives, trade agreement requirements, sole source requirements, contract management policies, or conditional grant policies.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Notes

This is a permanent onsite position for one year working full-time (36.25 hours per week, Monday to Friday).

Working location is downtown Edmonton.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part time or full time.

Applications without an appropriate cover letter or appropriate resume will not be considered.

• Parking is not provided for this position.
• Employee annual professional fees/dues are not covered for this position.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)  
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.