Resource Collection Coordinator

Role Responsibilities

About the Role:

As the Resource Collection Coordinator, you will play a key role in coordinating and managing the intake, authorization, publication, and maintenance of curriculum-aligned learning and teaching resources. Reporting to the Manager, Strategic Operations, you will lead and support multiple projects that contribute to the continuous improvement of Alberta’s learning and teaching resource collection.

This position requires strong project management and coordination, analytical thinking, and collaboration across internal teams and external stakeholders. You will help ensure that learning and teaching resources meet ministry standards and support the successful implementation of curriculum across the province.

Key Responsibilities:

• Coordinate and streamline processes for the review, development, and publication of learning and teaching resources.
• Develop and maintain tools, guidelines, and workflows to support consistent and efficient resource management.
• Facilitate collaboration across sector units, resolving issues and identifying risks and opportunities to keep projects on track.
• Lead data collection, validation, and analysis to inform leadership decisions and identify trends, gaps, and opportunities in resource development.
• Prepare reports, presentations, and recommendations to support strategic planning and performance measurement.
• Support day-to-day program operations, including workflow management, administration, and reporting.
• Provide advice and input to leadership on emerging issues, operational improvements, and strategic initiatives.
• Foster relationships across branches, divisions, and external partners to ensure alignment and effective information sharing.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Competencies for this position include:

• Drive for Results – Works collaboratively with managers to meet project timelines and takes ownership of meeting deadlines. Takes initiative to identify issues and deliver successful outcomes.
• Creative Problem Solving – Seeks and suggests latest ideas and approaches to proactively identify and address project risks to mitigate their escalation; breaks problems down to facilitate the creation of solutions; proposes solutions to help address issues; seeks input from diverse perspectives; and shares learning with others.
• Agility – Adapts and thrives in fast-paced environments, effectively navigating through changing priorities, unforeseen obstacles, and evolving project requirements while maintaining a proactive and flexible approach to ensure successful project outcomes.
• Develop Self and others – Seeks opportunities for continuous learning and development. Participates in fostering a team environment in the unit.
• Build Collaborative Environments – Acknowledges differing opinions and respects expertise of others. Works to integrate different relevant perspectives and facilitate effective conversations.
• Systems Thinking – Plans for how policies, processes and methods might be affected by broader trends. Considers outcomes for a variety of groups and stakeholders.

Qualifications

University graduation in a related field (Ex. Business, Public Administration, Education, Social Sciences), plus 2 years progressively responsible related experience; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

The following knowledge/experience are considered as asset for this position:

• Bilingualism in English and French is an asset.
• Knowledge of Alberta’s K–12 education system and relevant legislation (e.g., Education Act).
• Strong project management and organizational skills, with experience managing multiple priorities and meeting deadlines.
• Effective communicator with strong interpersonal skills and ability to collaborate across teams.
• Proficient in research, data analysis, and presenting findings to diverse audiences.
• Skilled in problem solving, decision-making, and applying sound judgment.
• Comfortable working independently and in team environments and contributing to committees and project groups.
• High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, SharePoint, Teams) and other tools like Adobe Acrobat.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a permanent full-time position, working 36.25 hours per week, Monday – Friday

Working location is in Edmonton.

A cover letter demonstrating your qualifications, experience and skills for this position is required and will be used as a screening tool.

Candidates for this position may be asked to complete a written exercise and/or assessment.

• Shortlisted candidates will be invited to participate in in-person interviews. Interviews will be conducted at a designated Government of Alberta office location. Further details, including date and venue, will be provided to selected applicants in advance.
• Parking is not provided for this position.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

This competition may be used to fill future vacancies across the Government of Alberta, at equal or lower classification and salary.

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) – https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to   two days per week and modified work schedule agreement.
• Leadership and mentorship programs.