Registry Information Specialist

Role Responsibilities

As a Registry Information Specialist, you will be part of a unit that supports prosecutors, law enforcement, legal professionals, government departments, and the public by enabling the responsible release of Motor Vehicles, Corporate Registry, Personal Property Registry, and Vital Statistics information. Your work strengthens public trust, supports court processes, and helps maintain the integrity of Alberta’s information systems.

Reporting to the Team Lead, Data Access & Contract Management Unit (DACMU), you will ensure timely, accurate, and compliant information services across multiple registries. This role provides specialized expertise in records access, legislative application, court documentation, and contract oversight—directly supporting operational excellence and the secure use of government-held information.

Key Responsibilities will include:

• Gathering, interpreting, and summarizing motor vehicle data to produce manual and automated Court Certificates.
• Conducting historical data reviews and validating certificate accuracy for court proceedings.
• Serving as a Deputy Registrar under delegated authorities within the Traffic Safety Act.
• Applying legislation and policy to process applications, approvals, renewals, and suspensions.
• Updating databases to reflect contract status and coordinating with Registries and Finance to ensure proper release protocols and invoicing.
• Monitoring agreement holder activity, identifying anomalies, and scheduling audits or corrective actions.
• Responding to inquiries from public bodies, law enforcement, legal counsel, and the public.
• Explaining legislation, regulations, system processes, and policy requirements.
• Providing program expertise and resolving issues with professionalism and clarity.
• Creating, tracking, and maintaining physical and electronic files from initiation to archival.
• Supporting box management and security measures, including controlled access to sensitive records.
• Assisting colleagues with confirmation letters, pre-court searches, and information release channels.
• Reviewing agreement holder information for accuracy and compliance.
• Identifying system issues, recommending improvements, and maintaining performance metrics.

The ideal candidate will demonstrate:

• Sound judgment and discretion, enabling consistent, legislatively aligned decision-making.
• Strong analytical and problem-solving abilities to interpret complex data and evaluate compliance risks.
• Clear, confident communication skills to explain processes, guide clients, and address sensitive inquiries.
• A collaborative mindset that supports teamwork while still thriving in independent work.
• Exceptional organization and adaptability to manage multiple priorities in a high-volume, detail-intensive environment.
• Commitment to confidentiality, accuracy, and client service, ensuring professional and trustworthy interactions.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Develop Networks: You consider how changes might impact colleagues, clients and stakeholders, and actively seek their input and/or involvement regarding those changes.
• Drive for Results: You set and accomplish goals and priorities to deliver outcomes consistent with Government direction, departmental objectives and public expectations.
• Build Collaborative Environments: You promote collaboration and positive relationships (even in challenging circumstances) within and across groups and build commitment to reach desired results.
• Agility: You identify alternative approaches or courses of action in unclear and complex situations. You support others to identify, assess, and use alternative approaches.

Qualifications

University degree (Public Administration, Business, Criminal Justice, etc.) Candidates with experience working in Motor Vehicles System (MOVES), CORES, VISTAS, APRES and/or the related registry interfaces will be preferred. 

Equivalencies may be considered:
Diploma and a minimum of two (2) year’s related experience, Certificate and a minimum of three (3) year’s related experience and a minimum of four (4) year’s experience. 

Required:

• Applicants must include a detailed cover letter explaining how their experience aligns with the qualifications; applications submitted without one will not be accepted.
• Proficiency in Microsoft Office 365.
  
  

Assets:

• Working knowledge of MOVES, CORES, VISTAS, APRES, and related registry interfaces.
• Understanding of Protection and Privacy Act (POPA), Traffic Safety Act (TSA), Access to Motor Vehicle Information Regulation (AMVIR), Operator Licensing and Vehicle Control Regulations (OLVCR) and other applicable legislation.
• Experience supporting court documentation processes.
• Experience with compliance monitoring.
• Experience with records management.
• Experience working with stakeholders such as public bodies, law enforcement, or legal professionals and Registries.

Candidates with lesser qualifications may be considered at a lower classification and salary.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of work:  Monday – Friday, 8:15 am - 4:30 pm (36.25 hours/week).

Positions currently available: One (1) permanent position.

Location: John E. Brownlee Building – 10365 – 97 Street, Edmonton, Alberta T5J 3W7.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such modified work schedule agreement.
• Leadership and mentorship programs.