Regional Business Support

Role Responsibilities

Are you looking for an opportunity to grow your career and develop your administrative skills? As an integral member of the North Region, this position reports to and assists the Regional Business Administrator (RBA) in providing high level administrative support to the office of the Executive Director, Directors, and Regional Leadership team as required. 
To be successful in this role, you will: 
 

• Create, reconcile, and track expenditures (procurement card, invoices, contracts), accruals, etc. 
• Execute and implement administrative policies; provide administrative advice.
• Draft correspondence, coordinate, and assemble materials.
• Professionally handle regional operational inquires, questions and issues that relate to administrative and operational tasks and priorities.
• Have knowledge of 1GX workplace administration to support with staffing, financial, contract, and organizational functions. 
• Support the Executive Director and Directors with calendar management, email management, and meetings. 
• Maintain records management systems (paper and digital formats) for all correspondence and internal documents.
• Prepare meeting agendas and minutes as required.
• Coordinate travel arrangements for branch staff.
• Maintain and order office supplies. 
• Guide staff to policies regarding benefits, entitlements, and administrative matters.
• Provide cover-off for other branch administrators in the Division as required.

If you thrive in a fast-paced and dynamic environment, are highly motivated and organized, demonstrate self-confidence, and have strong interpersonal skills, this opportunity is for you!

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf

The following competencies are essential for success in this role: 

Agility: Proactively incorporates change into processes: 

• Aware of and adapts to changing priorities.
• Proactively explains impact of change on roles and integrates change in existing work.
• Readily adapts plans and practices.

Drive for Results: Takes and delegates responsibility for outcomes: 

• Uses variety of resources to monitor own performance standards.
• Reaches goals consistent with APS direction.

Develops Networks: Leverages relationships to build input and perspective: 

• Looks broadly to engage stakeholders.
• Open to perspectives towards long-term goals
• Maintains stakeholder relationships. 

Systems Thinking: Takes a long-term view towards organization’s objectives. 

• Anticipates outcomes and potential impacts, seeks stakeholder perspectives.
• Works towards actions and plans aligned with APS values.

Creative Problem Solving: Engages the community and resources at hand to address issues: 

• Finds ways to improve complex systems.
• Engages others and encourages debate and idea generation to solve problems while addressing risks.

Develops Self and Others: Plans according to career goals and regular development: 

• Aligns personal goals with career goals.
• Provides feedback and openly discusses team performance.
• Actively coaches and mentors’ direct reports to ensure career and personal development.

Qualifications

Required: A high school diploma and 3 years of related experience in general office administrative functions. 

Equivalencies will be considered:  Directly related experience or education considered on the basis of 1 year of experience for 1 year of education or 1 year of education for 1 year of experience.

Preference will be given to candidates with:

• Post-secondary education in administration.
• Advanced skills in MS Office Suite (Outlook, Word, Excel, PowerPoint, Publisher, Access, etc.), SharePoint, and Visio
• Strong working knowledge in government/departmental policies, procedures, and processes related to a broad variety of administrative responsibilities
• Experience drafting correspondence and information management/routing
• Experience with meeting scheduling as well as preparing agendas, minute taking
• Experience in records management (paper and electronic)
• Knowledgeable in Information Technology
• Understanding of accounting for budgeting, forecasting, accruals, accounts payable, and finance reports 

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

Hours of work will be Monday to Friday, 8:15 am to 4:30 pm, 36.25 hours per week (full-time).  

There is 1 permanent position available, location to be determined.

Preference will be given to candidates that currently reside in the North Region.

Relocation will be considered for those willing to relocate to the North Region.

Role Requirements:

• This role requires that you have a valid Class 5 Driver's License and access to a reliable vehicle.
• The ability to travel within the region is required.
• Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. 

What we offer:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Northern Benefits - https://www.alberta.ca/premium-pay-directive
• Leadership and mentorship programs