Recoveries & Legal Administrative Assistant
Posting Date: Jul 23, 2025
Location: Edmonton, AB
Company: Government of Alberta
Job Information
Job Title: Recoveries & Legal Administrative Assistant
Job Requisition ID: 73593
Ministry: Treasury Board & Finance
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: July 30th, 2025
Classification: Administrative Support 5
Salary:$1,913.27 – $2,342.49/bi-weekly ($49,936.35 - $61,138.99/year)
The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported. For more information on diversity and inclusion, please visit: https://www.alberta.ca/diversity-inclusion-policy.aspx.
Treasury Board and Finance – Tax and Revenue Administration (TRA) is responsible for the collection of revenue and the administration of Alberta’s tax, revenue and related benefit programs. The focus of our organization is to ensure a fair, efficient and effective provincial tax and revenue system. Our organization offers a balance between work and your home life and provides options for flexible work arrangements.
Business Solutions within TRA provides a diverse scope of services to the Branch and to Alberta Government Ministries, in the support of Collections and Recoveries activities. The Paralegal Services teams within Business Solutions perform activities such as management of highly sensitive portfolios and paralegal services involving collection, legal and enforcement actions.
For further information about Treasury Board and Finance, see our website at http://www.finance.alberta.ca
Role Responsibilities
Key responsibilities for the Recoveries & Legal Admin Assistant role are:
• respond to telephone and email inquiries from clients, debtors, and other stakeholders
• coordinate the preparation, execution, filing, and registration of various documentation required for legal action(s)
• work with client ministries in reviewing account information and offer recommendations
• work with Administrators when dealing with Bankruptcy and Consumer Proposal orders and credit counsellors on Orderly Payment of Debt
• process revenue in a timely/accurate manner to ensure account balances are current
• legal enforcement registration and maintenance activities using Alberta Personal Property Registry Electronic System (APPRES)
• access Government of Alberta (GoA) and other databases to verify and obtain information pertinent to various phases of the legal enforcement process
• maintaining and updating file records
Your overall responsibilities will require you to have excellent multi-tasking skills, as it is essential for you to balance the various aspects of the position. You must be a self-motivated team player that uses your communication skills and problem-solving abilities to resolve issues often of a sensitive nature. You must be able to perform detailed work with accuracy, prioritize tasks in accordance with timelines and handle a high volume of work that can involve interruptions.
Please click on this link to view the job description for this position.
APS Competencies
Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
Drive for Results:You set goals and prioritize your work to accomplish them. You follow through on duties and tasks and report on progress.
Building Collaborative Environments: You demonstrate that you genuinely value and respect different viewpoints and expertise and are willing to learn from others.
Creative Problem Solving: You contribute ideas for how work can be done differently to solve common problems.
Agility:You anticipate, assess, and readily adapt to changing priorities, maintain resilience in times of uncertainty and effectively work in a changing environment.
Develop Networks:You proactively build networks, connect, and build trust in relationships with different stakeholders.
Systems Thinking: You understand how your work contributes to the achievement of department goals.
Development of Self & Others: You are committed to lifelong learning and the desire to invest in the development of the long-term capability of yourself
This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
Qualifications
A High School Diploma and three years’ related experience in business administration with knowledge of the Alberta Rules of Court, civil court procedures, and legislation pertaining to civil litigation in a collections environment. Excellent computer skills including full working knowledge of Microsoft Word, Excel, Outlook and Teams is essential.
Assets for this role include:
• Knowledge of accounting principles
• Knowledge of the Civil Enforcement Act, Bankruptcy and Insolvency Act and various legislation
• Post-secondary education in legal or office administration
• Experience working in a public sector environment (eg. Government of Alberta)
• APPRES Certification is an asset
Equivalency:
• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education
A cover letter outlining how your experience relates to the qualifications of this role is required. The cover letter may be used to assess your communication skills.
Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.
Notes
This is a permanent, full-time position working 36.25 hours per week, Monday to Friday.
This recruitment is used to fill one vacant position.
This position will be located in Downtown Edmonton.
Final candidates for this position will be asked to undergo a Level 1 security screening
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
While the APPRES certification is not required at the time of hire, it is a necessary credential for performing the core responsibilities of the position. New hires will be expected to complete and pass the APPRES certification within 30 days of employment. The employer will provide support to facilitate a successful certification.
Links and information on what the GoA have to offer to prospective employees.
• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.
How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.
Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. Please visit Recruitment Principles, for more information.
It is recommended applicants who have completed post-secondary studies from outside of Canada obtain an evaluation of their credentials from the International Qualifications Assessment Service (IQAS)(https://www.alberta.ca/international-qualifications-assessment.aspx) or from a recognized Canadian Credential Evaluator; please visit the Alliance of Credential Evaluation Services of Canada for more information (https://canalliance.org/en/default.html).
It is recommended that applicants include the assessment certificate from IQAS or any other educational assessment service as part of their application.
Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.
We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements. Only individuals selected for interviews will be contacted.
If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Shannon Rowe at Shannon.Rowe@gov.ab.ca.