Records and Information Management Coordinator

Role Responsibilities

The Alberta Labour Relations Board is seeking a Records and Information Management (RIM) Coordinator for a one-year temporary position, with the possibility of extension. Secondment opportunities will also be considered.

The RIM Coordinator will lead the development, implementation, and oversight of the Board’s Records Management Program. Reporting to the Manager of Operations and Administrative Services, the RIM Coordinator ensures compliance with provincial legislation and Government of Alberta information management policies. This role is responsible for managing the lifecycle of physical and electronic records, developing retention schedules, delivering staff training, and supporting access to information requests under the Freedom of Information and Protection of Privacy Act (FOIP). This position plays a critical role in preserving the Board’s historical and operational records, enabling timely access to information, and supporting informed decision-making across the organization.

Key Responsibilities:
•    Lead the design and implementation of the Board’s Records Management Program.
•    Ensure compliance with legislation and Government of Alberta information management policies.
•    Develop and maintain records retention and disposition schedules.
•    Create and implement records management policies, standards, and best practices.
•    Provide training and guidance to staff on records and information management.
•    Support legal counsel with access to information requests under FOIP.
•    Act as the Board’s liaison with Service Alberta and the Provincial Archives on records matters.
•    Analyze and resolve challenges related to records storage, classification, and access.

Please click on this link to view the job description for this position.

Qualifications

University graduation in a related field (records management, library, archival studies, or information technology), plus 2 years progressively responsible related experience in records management, physical and digital records, classification, or taxonomy; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of: 
•    1 year of education for 1 year of experience; or 
•    1 year of experience for 1 year of education.

The position requires the following knowledge, skills and abilities:
•    Legislative Knowledge: Demonstrated understanding of Alberta’s records management legislation and the FOIP Act, including their application in public sector environments.
•    Policy & Procedure Development: Proven ability to develop and implement records management policies, procedures, and retention schedules within a legislative or organizational framework.
•    Strategic Thinking: Ability to apply systems thinking and analytical skills to align records management practices with organizational goals and compliance requirement, while leading initiatives and ensuring timely execution to meet deadlines.
•    Interpersonal Effectiveness: Strong relationship-building, client service, and conflict resolution skills, with a demonstrated ability to work collaboratively across teams and with external partners.
•    Adaptability: Comfortable working within a political and legislative environment, with the agility to respond to evolving priorities, technologies, and governance compliance needs.
•    Communication and Training: Excellent communication and training skills, including experience delivering records management training or guidance to staff.

Assets:
•    A university degree in an informatics discipline e.g. library, archival studies, or in an information technology discipline is preferred with course work in information and records management, electronic records, classification, taxonomy, controlled vocabulary disciplines
•    A Certified Records Manager (CRM) or Certified Document Imaging Architect (CDIA+) designation.
•    Experience working with Service Alberta or the Provincial Archives on records-related matters.
•    Experience developing and managing a records management program within a government or public sector environment.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Work hours are Monday to Friday, 8:15 a.m. to 4:30 p.m. (36.25 hours/week).

Work location is in Commerce Place,10155 102 Street, Edmonton.

Please note this is a bargaining unit exempt position.

Please ensure your resume highlights how your previous work experience is related to the qualifications and requirements for this position. Clearly state the employment type (full-time, part-time, casual) and include the month and year for each role identified on your resume.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.
•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Opportunity to participate in flexible work arrangements such as work averaging agreement.
•    Leadership and mentorship programs.