Records Advisor

Role Responsibilities

The ECM branch is looking for two (2) Records Advisors. This positions reports to the Team Lead, Transfers, Storage and Disposition.

The responsibilities of this role include:

• Support compliant records lifecycle activities, including retention, disposition, storage, and classification in accordance with legislation, policy, and approved schedules.
• Provide guidance and advisory support to program areas on records management practices, including interpretation and application of retention schedules and documentation requirements.
• Assist in monitoring and appraisal activities, identifying compliance gaps, risks, and opportunities for process improvement.
• Contribute to records-related projects and initiatives, including digitization, system changes, and large-scale transfer or disposition efforts.
• Deliver training and awareness sessions to help staff and partners understand and apply information and records management requirements.
• Provide day-to-day operational support and quality assurance, reviewing records outputs and ensuring accuracy, completeness, and compliance.
• Support the use of AI and emerging technologies, identifying opportunities to improve efficiency while ensuring alignment with privacy, legislative, and information governance requirements.
• Provides direction and assistance to program areas in locating inactive and closed records required to support ongoing business, legal, audit, or operational needs.

To be successful in this position, you will demonstrate: 

• Strong communication and training skills.
• Effective collaboration and stakeholder engagement.
• Clear writing for guides, materials, and updates.
• Solid problem-solving and analytical ability.
• Ability to bridge business and technical needs.
• Adaptability and willingness to learn.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Requirements:

• 1-year post-secondary certificate in a related field (e.g., Information and Records Management), supplemented by two (2) years of progressively related experience.
• Experience with RIM with a focus on operational delivery, advisory services, and support for modernization initiatives within a complex, multi‑stakeholder environment.
• Knowledge of retention schedules and interpretation of policies.
• Knowledge of records and information management policies, procedures, and systems.
• A cover letter clearly demonstrating relevant skills and competencies tailored to this position.

Equivalencies:

• A related two-year diploma and a minimum of one (1) year of related experience; or
• A minimum of three (3) years of related experience in lieu of formal education.

Assets:

• Awareness of enterprise content management systems and digital tools, including Microsoft 365 (M365).
• Understanding of change management concepts and their application in transitioning from paper-based to digital processes.
• Familiarity with project coordination tools and methodologies.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent, Full-time position    

Hours of Work: 7.25 hours per day / 36.25 hours per week – Monday to Friday

Location: Edmonton

Final candidates will be required to undergo a security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Additional Information:
In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.