Project Management Coordinator

Role Responsibilities

Do you take pride in coordinating information, supporting multiple stakeholders, and ensuring priorities move forward smoothly? This role is ideal for someone who thrives in a fast paced environment, values attention to detail, and enjoys supporting meaningful initiatives that impact Albertans.

Reporting to the Manager, Project Management Office, the Project Management Coordinator provides coordination, planning, tracking, and administrative support to priority initiatives supported through the Ministry’s Project Management Office (PMO). The role supports cross ministry and external stakeholder initiatives and contributes to consistent project practices, clear reporting, and timely information to support executive and senior leadership decision making.

Key responsibilities include:

• Coordinating and maintaining PMO project documentation, timelines, records, and tracking tools to support planning, monitoring, and reporting of initiatives.
• Supporting project tracking activities, including monitoring issues, risks, dependencies, milestones, and deliverables for complex initiatives involving multiple stakeholders.
• Preparing summaries, dashboards, briefing materials, reports, presentations, and correspondence for leadership and executive level audiences.
• Coordinating meetings related to PMO supported initiatives, including preparing agendas, materials, and meeting records, and supporting information flow between project teams, program areas, and partners.
• Supporting cross ministry initiatives involving Alberta Health, Recovery Alberta, Technology and Innovation, and central agencies by coordinating information, meetings, and interdependencies.
• Maintaining project records in SharePoint and ensuring information management standards are met.
• Providing coordination support for system refocusing initiatives, legislative planning work, and intergovernmental or pan Canadian initiatives as required.
• Assisting project managers and senior analysts with coordination and administrative activities to support timely delivery of work.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking - Takes a long‑term view towards the organization’s objectives and how to achieve them. Takes a holistic long‑term view of challenges and opportunities.  Anticipates outcomes and potential impacts; seeks stakeholder perspectives. Works towards actions and plans aligned with APS values.  Works with others to identify areas for collaboration.
• Agility - Identifies and manages required change and the associated risks.  Identifies alternative approaches and supports others to do the same.  Proactively explains the impact of changes.  Anticipates and mitigates the emotions of others. Anticipates obstacles and stays focused on goals.  Makes decisions and takes action in uncertain situations and creates a backup plan.
• Build Collaborative Environments - Collaborates across functional areas and proactively addresses conflict.  Encourages broad thinking on projects and works to eliminate barriers to progress.  Facilitates communication and collaboration.  Anticipates and reduces conflict at the outset.  Credits others and ensures talent is recognized. Promotes collaboration and commitment.

Qualifications

• University graduation in public administration, business administration, project management or a related field; no experience required; or equivalent as described below. 
• Equivalency: Directly related education or experience may be considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.
  
  

Required Experience:

• Experience providing coordination, project support, or administrative support within a complex organizational environment.
• Experience preparing documentation such as reports, summaries, briefing materials, or presentations for leadership.
• Proficiency using Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and SharePoint or similar document management systems.
  
  

Assets:

• Experience working in a public sector or large, multi‑stakeholder organization.
• Familiarity with project management frameworks, PMO environments, or structured delivery approaches.
• Experience supporting governance, executive briefing, or senior leadership reporting processes.
• Knowledge of information management, records management, or document control practices.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a permanent full-time position.

Hours of Work:

• 8:15 am to 4:30 pm
• 36.25 hours per week (full-time) Monday to Friday
  
  

Location: Commerce Place Building, 10155 - 102 Street, Edmonton, AB T5J 4G8

A cover letter outlining how your qualifications and experience align with the role is required.

Final candidates will be required to undergo a security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.