Project Integration Analyst

Role Responsibilities

Project Reporting Coordination Analyst supports the Capital Projects Delivery Division (CPDD) through accurate reporting and tracking of project information and management of operational improvement projects. The incumbent works with various internal and external stakeholders to address issues, manages reporting workflows, and communicates project status and related information.

The primary responsibilities for the Project Reporting Coordination Analyst include, but are not limited to:

1. Ensure project status reporting is accurate, timely, and consistent. This is achieved by:

• Developing responses to non-project specific action requests and briefings as required.
• Providing branch input into the Ministry's Capital Plan, Annual Reports, Public Accounts, Committee of Supply, Session, and Budget documents.
• Training new project team hires and other divisional/ministry staff on reporting processes and standards.
• Maintaining, updating, and developing reporting processes, procedures, and standards based on the evolving needs of the organization.

2. Ensure branch's operational plan reflects the branch's key objectives and includes suitable approaches toward achieving those targets. This is achieved by:

• Collaborating with the department's business planning group to provide input and solicit feedback on goal congruency with department, division, and branch.
• Coordinating and inputting branch activities into the Divisional Operational Plan.
• Consulting with branch Directors and Executive Director on best practices to achieve goals and strategies recommended for implementation through the business plan.

3. Ensure the branch has a continuous improvement framework in place that holds process/project owners accountable for results. This is achieved by:

• Coordinating and facilitating branch sessions to develop branch operational objectives.
• Coordinating and facilitating sessions with project managers, coordinators, and administrative staff to collect improvement ideas, solicit feedback on potential improvement projects and provide status updates on improvement projects underway.
• Maintaining a Continuous Improvement issues register to track all improvement initiatives in the branch.

Role Responsibilities continued

4. Ensure the branch has adequate resources to accomplish its operational goals. This is achieved by:

• Developing a process and methodology to track and report vacancies, recruitment, and staffing efforts.
• Tracking staff utilization and proposing resourcing strategies/opportunities with Project Directors in order to achieve operational goals; and

5. Other related duties as required.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

To effectively fulfill the responsibilities of this role, the following competencies are essential:

Agility: This position requires the ability to develop communication materials on complex topics to a variety of audiences.

Drive for Results: This position requires an understanding of planning, project management and process improvement practices.

Develop Networks: The incumbent will need to have or develop a strong organizational awareness to understand how internal groups work together, and an awareness of the external environment in order to respond appropriately to requests for information.

Build Collaborative Environments: This position will have to build consensus in a large group and will require an ability

Qualifications

Minimum Recruitment Standards

University graduation in Business, Economics, Public Administration or a field related to the position assignment, supplemented by two years related experience; or equivalent as described below;

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

For application consideration, you must attach a cover letter explaining your qualification and suitability for this role.

Assets:

• Knowledge of Microsoft SharePoint and strong skills in Excel.
• Strong stakeholder engagement skills, including working with project teams, technical specialists, and senior leaders.
• Knowledge of capital project delivery processes, including project lifecycles.
• Proven ability to coordinate and track multiple initiatives, priorities, and deadlines in a complex, fast-paced environment.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

Hours of work: 7.25 hours daily, 36.25 hours per week

Location: Edmonton, Alberta

Term of employment: Full time, Permanent

Candidates are required to submit resume and cover letter that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies. Resumes must include precise employment dates (month and year) to assist in assessing attention to detail skills.

The final candidates for this position will be asked to undergo an academic check, references, may need to provide a suitable security screening and may be asked to complete a written exercise and/or assessment.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.

•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.

•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.

•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.

•    Research Alberta Public Service Careers tool - https://researchapscareers.alberta.ca

•    Positive workplace culture and work-life balance.

•    Leadership and mentorship programs.