Project Coordinator

Role Responsibilities

Reporting to the Senior Project Manager, the Project Coordinator is responsible for assisting Project Managers in the delivery and implementation of school projects, including P3, DBB, DB, and CM; from design development through construction, building commissioning and turnover stages for assigned capital projects. The Project Coordinator is a liaison between the client/user, consultants and the construction team and must balance client/user needs within project constraints, obtaining maximum cooperation between client/user groups, support departments, external agencies, consultants and contractors.

As a member of the Project Team, the Project Coordinator will manage the control, distribution, processing and maintenance of all contract documents including plans, drawings, as-builts, change orders, detailed designs, conduct site review for quality control and advise on project(s) schedule status. The incumbent will develop processes and systems to ensure documents are reviewed and processed quickly and documents meet ministry standards. The Project Coordinator will also work closely with staff of other sections and branches to ensure facilities are inventoried and project status is reported as required.

The Project Coordinator is a key member of the project team and supports the delivery of school projects to ensure they are delivered within scope, budget, time, and quality to client's satisfaction. 

The primary responsibilities for the Project Coordinator include, but are not limited to:

• Providing professional expertise to ensure that projects are progressing and that issues and problems are addressed and resolved.
• Establishing and maintaining a complex document management system for the project team, both manually and electronically within SharePoint.
• Participating in construction start up meetings on assigned projects.
• Performing frequent inspections of work area and site documentation to ensure all policies and procedures are being followed and all work is carried out as per quality time and safety regulations/specifications.
• Participating in the review of drawings and specifications to ensure adherence to building standards and coordinating input from client users to confirm functionality where appropriate.
• Ensuring all phases of document management and control comply with Government and Ministry legislation, policies, guidelines, standards, and procedures.
• Coordinating fit-up at the site and ensures the resolution to identified deficiencies.

The successful candidate will have:

• Considerable interpersonal skills for clear communication with school jurisdictions, client ministries, consultants and contractors within team concept.
• Leadership and negotiation skills.
• Ability to be creative with suggestions and possible solutions when faced with difficult and/or unique situations.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Creative Problem Solving – Focuses on continuous improvement and increasing breadth of insight.
• Systems Thinking – Takes a long-term view towards organization’s objectives and how to achieve them.
• Agility – Works in a changing environment and takes initiative to change.
• Develop Networks – Leverages relationships to build input and perspective.
• Build Collaborative Environments – Facilitates open communication and leverages team skill.
• Drive for Results – Works to exceed goals and partner with others to achieve objectives.

Qualifications

Required:

• Two-year technical diploma in Architectural/Engineering technology.
• PLUS a minimum of six (6) years of experience in construction or a related technical field, with exposure to project coordination, site supervision, or similar roles.
• Valid class 5 driver’s license.

Equivalency: Related experience or education (e.g. related diploma) may be considered as an equivalency on a one for one basis.

Assets:

• Knowledge of School Capital Manual and Education Act.
• Knowledge of Disposition of Property Regulation.
• Knowledge of the Closure of Schools Regulation and Charter Schools Regulation.
• Knowledge of Contract Review Committee Mandate and Guidelines for the Acceptance of Bids.
• Knowledge of bidding and construction legislation and practices.
• Familiarity with the Municipal Government Act.
• Familiarity with program requirements for learning facilities.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This position is a Temporary, full-time role (3 year contract) with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton AB.

A valid Class 5 Driver’s License is required for this position.

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.  

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.