Project Coordinator

Role Responsibilities

Reporting to the Project Manager, the Project Coordinator provides critical coordination and analytical support for strategic initiatives and mandate-related projects within the Branch. This role links projects to established government project planning, operational, and management frameworks, supports effective information management, and contributes to research, reporting, and stakeholder communications.

The Project Coordinator works in a dynamic, evolving environment where projects are often novel and require adaptability, strong organization, and sound judgment.

This role is responsible for delivering the following key functions and outcomes:

• Coordinate and support strategic initiatives and mandate-driven projects by maintaining project documentation, records, templates, and information repositories.
• Provide guidance and advice on project processes, requirements, and relevant legislation, policies, and standards.
• Conduct research, environmental scans, and analysis of trends and best practices to inform policy recommendations and project decisions.
• Monitor and track project progress, deliverables, budgets, and timelines, identifying emerging issues and providing regular status updates to leadership.
• Draft briefings, reports, presentations, and communications materials for internal and external stakeholders.
• Support administration of project components, including grants or pilot project applications, validation, and approvals.
• Develop consolidated project updates, reports, and dashboards to support senior and executive decision-making.
• Collaborate with internal partners and external stakeholders to share information, support engagement, and advance project outcomes.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Creative Problem Solving: Identifies barriers, analyzes information from multiple sources, and develops practical solutions within established frameworks.

• Agility: Adapts to changing priorities and project needs while maintaining focus on timelines and outcomes.

• Develop Networks: Builds and maintains effective working relationships with internal partners and external stakeholders to support project success.

Qualifications

University graduation in a related field plus 2 years progressively responsible related experience; or equivalent as described below. 

Equivalency: Directly related education or experience considered on the basis of: 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education.

Required: 

• Experience conducting research, analysis, environmental scans, and/or communications activities
• Strong written and verbal communication skills, with experience drafting briefings, reports, and presentations
• Demonstrated ability to manage multiple priorities and work effectively in a fast-paced environment
• Intermediate to advanced level proficiency with tools such as Excel, SharePoint, and information management systems
      

Assets:

• Knowledge of Government of Alberta project management frameworks, policies, and decision-making processes
• Grant Administration Experience 
• Experience with capital planning or mandate-driven initiatives
• Awareness of the political and organizational environment within government

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Leadership and mentorship programs.