Project Coordinator

Role Responsibilities

Reporting to the Project Manager, Health Facilities Branch, the Project Coordinator assists in the delivery and implementation of Health Capital projects from design development through construction, building and operational commissioning, and turnover stages for assigned projects.

The Project Coordinator acts as the liaison between the client/user, consultants, and the construction team, balancing client/user needs within project constraints and fostering cooperation among client/user groups, support departments, external agencies, consultants, and contractors.

The Project Coordinator is a key member of the project team, supporting the delivery of Capital projects within scope, budget, schedule, and quality standards, ensuring client satisfaction and safe working conditions. The role also involves resolving contract deviations to keep projects on track and maintaining effective communication and relationships with all clients and stakeholders.

The primary responsibilities for the Project Coordinator include, but are not limited to:

• Establishing and maintaining relationships across internal groups to influence decision-making and ensure positive project outcomes.
• Assisting the Project Manager with project planning, including schedules and cost estimates.
• Participating in all stages of project design, construction, and operational commissioning activities (on multiple projects).
• Providing technical expertise to monitor progress, resolve issues, and maintain quality control for assigned Capital projects.
• Reviewing functional programs, drawings, and specifications to ensure compliance with building standards and inclusion of all construction requirements and coordinating input from client users.
• Analyzing technical and situational information to determine potential impacts on services, facilities, systems, and users.
• Preparing reports and briefings for the Project Manager, including project status updates, cash flow projections, and cost information.
• Maintaining and organizing and keep up to date project documentation.
• Coordinating with health service providers to expedite service shutdowns and inspections.

Role Responsibilities continued

The successful candidate will have:

• Negotiation Skills – Ability to effectively explore alternatives and positions to reach outcomes that gain support and acceptance from all parties.
• Communication Skills – Ability to clearly present and explain requirements, expectations, ideas, and concepts to various audiences and stakeholders.
• Organizational Skills – Ability to manage multiple activities simultaneously to achieve results, including regular tracking and reporting, and maintaining organized, up-to-date project documentation and records.
• Leadership Skills – Ability to create and achieve results by engaging and influencing individuals, groups, or departments toward common goals.
• Teamwork / Team Building – Ability to work effectively in a team environment as well as independently, and to develop new processes that support the broader project team.
• Analytical Skills – Ability to analyze and interpret diverse and complex technical and operational information to develop appropriate responses.
• Technical Skills – Ability to interpret construction drawings and specifications, and to establish project budgets and schedules.
• Business Acumen – Knowledge of policies, practices, trends, and information affecting the business and organization.
• Problem-Solving Skills – Ability to develop and communicate solutions to diverse user problems and requests.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

•    Creative Problem Solving – Focuses on continuous improvement and increasing breadth of insight
•    Drive for Results – Works to exceed goals and partner with others to achieve objectives
•    Develop Networks – Works on maintaining close relations with all stakeholders
•    Build Collaborative Environments – Facilitates open communication and leverages team skill

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Required:
•    Two-year technical diploma in Architectural/Engineering technology
•    Minimum of six (6) years of experience in construction or a related technical field, with exposure to project coordination, site supervision, or similar roles
•    Class 5 driver’s license 

Equivalency: Related experience or education (e.g. related diploma) may be considered as an equivalency on a one for one basis.

Assets:
•    Hospital or medical facility construction experience
•    Knowledge of the construction industry, including construction and building codes
•    Experience in project management, coordination, and or construction 
•    Facility Construction Standards and Guidelines, building materials, components and assemblies and the design/ construction process experience
•    Understanding of contract law and experience in construction agreements and associated contracts
•    Knowledge of inspection and testing requirements
•    Computer assisted design and project management software systems experience
•    Knowledge of project management theories, principles, practices and processes
•    Understanding of construction practices and processes
•    Knowledge of occupational Health & Safety Act, Regulation and Code

Notes

This position is a Temporary, full-time role (3 year contract) with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).

Location: Edmonton Alberta

Applicants are advised to provide a cover letter and resume summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Leadership and mentorship programs.