Project Coordinator

Role Responsibilities

Reporting to the Senior Project Manager, the Project Coordinator will work closely with client representatives from Alberta Education as well at the school divisions throughout all aspects of the development and implementation of learning facility capital projects and will be critical to the planning, design, construction, building commissioning, and warranty period for each approval capital project. The Project Coordinator position is key in determining which risks are likely to affect project scope, cost and/or schedule and evaluating the likelihood of such risk, including the development of mitigation strategies to ensure that all are managed in alignment with project requirements.  

 
This position will be assigned to the Learning Facilities Branch (LFB) central region for projects that currently total approximately $200 million within the overall provincial capital plan. 

 
Project Coordinators are a key member of the infrastructure’s project teams and directly support the delivery of capital projects which are considered to be a government platform priority.
 

The primary responsibilities for the Project Coordinator include, but are not limited to:
 

• Coordinating reviews and submittals to in-house resources, bridging consultants, independent advisors, cities and municipalities, and external stakeholders
• Establishing and maintaining a complex document management system for the project team, both manually and electronically within SharePoint 
• Providing reports and briefings to the Senior Project Manager to update project status, provide cash flow updates and cost information 
• Performing frequent inspections of work area and site documentation to ensure all policies and procedures are being followed and all work is carried out as per quality time and safety regulations/specifications
• Ensuring as-builts and Operational and Maintenance manuals received from consultants are recorded and entered into project management tracking system
• Supporting all aspects of furniture/equipment moves including the coordination of contractors and school board owners, if required by the Project Director or Project Manager
   

The successful candidate will have:
 

• Considerable interpersonal skills for clear communication with school jurisdictions, client ministries, consultants, and contractors within team concept
• Leadership and negotiation skills.

Please click on the link to review the job description for this position. 

Qualifications

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Required

• Two-year diploma in Engineering or related discipline PLUS 6 years of related experience

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education

Assets:

• Certified Engineering Technologist (C.E.T) designation
• Knowledge of Public-Private Partnerships (P3) procurement in Alberta
• Knowledge of School Capital Manual and Education Act
• Knowledge of Disposition of Property Regulation 
• Knowledge of the Closure of Schools Regulation and Charter Schools Regulation 
• Knowledge of Contract Review Committee Mandate and Guidelines for the Acceptance of Bids 
• Knowledge of bidding and construction legislation and practices
• Familiarity with the Municipal Government Act 
• Familiarity with program requirements for learning facilities.

Notes

This position is a Permanent, Full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).
 

Location: Edmonton AB
 

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.
 

Candidates with lesser qualifications may be considered at a lower classification and salary.
 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
 

Links and information on what the GoA has to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs.