Project Coordinator

Role Responsibilities

Reporting to the Senior Project Manager, the Project Coordinator is responsible to assist Project Managers in the delivery and implementation of school projects, including DBB, DB, and CM; from design development through construction, building commissioning and turnover stages for assigned capital projects.  The Project Coordinator is a liaison between the client/user, consultants and the construction team and must balance client/user needs within project constraints, obtaining maximum cooperation between client/user groups, support departments, external agencies, consultants, and contractors. 
 
As a member of the Project Team, the Project Coordinator will manage the control, distribution, processing, and maintenance of all contract documents including plans, drawings, as-builts, change orders, detailed designs, conduct site review for quality control and advise on project(s) schedule status.  The incumbent will develop processes and systems to ensure documents are reviewed and processed quickly and documents meet ministry standards.  The Project Coordinator will also work closely with staff of other sections and branches to ensure facilities are inventoried and project status is reported as required. 
 

The Project Coordinator is a key member of the project team and supports the delivery of school projects to ensure they are delivered within scope, budget, time, and quality to client's satisfaction.
 

The primary responsibilities for the Project Coordinator include, but are not limited to:
 

• Providing professional expertise to ensure that projects are progressing and that issues and problems are addressed and resolved
• Developing and maintaining project spreadsheets and tracking for contract documents, change orders, change directives, change order enquiries, shop drawings, and other submittals 
• Meeting with users during construction to ensure users are kept up to date with project details, status, budget and schedule
• Establishing and maintaining good working relations with, and coordinating activities of in-house resources, independent consultations and advisors, and contractors to ensure open communication and consistent flow of information
• Providing reports and briefings to the Senior Project Manager to update project status, provide cash flow updates and cost information
• Performing frequent inspections of work area and site documentation to ensure all policies and procedures are being followed and all work is carried out as per quality time and safety regulations/specifications
• Providing information and updates on work requirements and progress

The successful candidate will have:
 

• Considerable interpersonal skills for clear communication with school jurisdictions, client ministries, consultants, and contractors within team concept
• Leadership and negotiation skills.

Please click on the link to review the job description for this position. 

Qualifications

Required
 

• Two-year diploma PLUS 6 years of related experience.

Equivalency: Directly related education or experience considered on the basis of:
 

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Assets:
 

• Knowledge of School Capital Manual and Education Act
• Knowledge of Disposition of Property Regulation 
• Knowledge of the Closure of Schools Regulation and Charter Schools Regulation 
• Knowledge of Contract Review Committee Mandate and Guidelines for the Acceptance of Bids 
• Knowledge of bidding and construction legislation and practices
• Familiarity with the Municipal Government Act 
• Familiarity with program requirements for learning facilities.
   

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This position is a Temporary, Full-time role with the standard weekly work hours of 36.25, Monday to Friday (8:15 am – 4:30 pm).
 

Location: Edmonton AB
 

Pre-Employment Checks will be completed to assess the candidate’s suitability for a role. These checks may include (but are not limited to): references, criminal record check, academic verification, etc.
 

Candidates with lesser qualifications may be considered at a lower classification and salary.
 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 
 

Links and information on what the GoA has to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs.