Project Coordinator

Role Responsibilities

The Manager, Bow River Reservoir Options, is currently seeking a Project Coordinator to join their team.

In this position, you will co-ordinate activities that contribute to the timely delivery of an exciting and complex initiative exploring flood and drought mitigation options to reduce the impacts of severe weather events on Albertans and the economy. 

This initiative includes two distinct projects, requiring integrated delivery to enable appropriate linkages between them, and this position is a critical part of that integration.
•    The first project is looking at the feasibility of three major reservoir and dam options on the Bow River, upstream of Calgary, for mitigating the impacts of flood and drought. More information on this project can be found on our website: https://www.alberta.ca/bow-river-reservoir-options.aspx.
•    A second project is exploring if potential alternatives to a reservoir and dam could meet the same flood and drought mitigation objectives.

The final deliverable from the broader team is a Cabinet Report to inform elected officials about which of the three dam options to pursue further, if any.

You will join multi-disciplinary and cross-Ministry teams and will work with external teams and organizations. Involvement of and collaboration with internal and external subject matter experts and technical contributors will inform the engagement, engineering, and environmental aspects of the projects.

In support of this work, the Project Coordinator will be responsible for the day-to-day project administration of project activities. This includes ensuring completion of cross-cutting activities such as protocol preparation, report writing, and records management. Additionally, the Project Coordinator will contribute to the wider project teams to develop plans, prepare documentation, conduct portfolio management activities, and lead status reporting. The Project Coordinator will provide daily status updates on their critical daily activities. Also, they will provide routine robust briefings to the Project Director, Project Managers and the project team. The Project Coordinator will respond frequently to dynamic timelines, schedules and planned activities according to changing project needs.

More specifically, this exciting and fast-paced position is involved in coordinating engagement and communication activities, project tracking, assisting with preparation of a Cabinet Report, and records and information management for the two projects.

The Project Coordinator maintains a strong understanding of the Project Managers’ direction, working within a group of GOA subject matter experts from Alberta Environment and Protected Areas and key consultant employees to deliver on this direction. To do this, this position may also coordinate contributions from subject matter experts from Alberta Indigenous Relations, Alberta Agriculture and Irrigation, and Alberta Transportation and Economic Corridors. Examples of engagement and communication products delivered are engagement sessions, routine project newsletters, website updates, responding to inquiries, preparing mail outs, and more.

APS Competencies

Competencies are behaviors that are essential to reaching our goals in serving Albertans. We encourage you to have an in-depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/assets/documents/psc-alberta-public-service-competency-model.pdf.

Agility: Ability to anticipate, assess, and readily adapt to changing priorities, manage resilience in times of uncertainty and effectively work in a changing environment.

Build Collaborative Environments: Leads and contributes to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Develop Networks: Proactively building networks, connecting and building trust in relationships with different stakeholders.

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions. 

Qualifications

Required:

•    A post-secondary degree in business administration, environmental sciences, civil engineering or related field with five years of directly related experience; or,
•    A civil engineering technology diploma or related technical diploma, plus a minimum of seven years of directly related experience.  
•    Directly related experience could include working on complex multi-disciplinary project(s) or water infrastructure planning, development, construction, or operations. 

Equivalency: Directly related education or experience considered on the basis of:
•    1 year of education for 1 year of experience; or
•    1 year of experience for 1 year education.

Primary Assets:
•    Class 5 Driver's License (or equivalent).
•    Demonstrable experience in project management or coordination associated with capital projects, with preference being given to experience in heavy civil engineering or water infrastructure projects.
•    Experience working within interdisciplinary teams and resources, with a diverse portfolio of concurrent projects.
•    Public, stakeholder and Indigenous engagement experience.
•    Experience with maintaining and organizing critical project records and project information management.

Additional Assets:
•    Experience with or knowledge of Cabinet Report preparation.
•    Knowledge of planning and design practices relating to engineering and/or water infrastructure projects.
•    Proficient knowledge of project management principles, techniques and methodologies are essential to manage all phases of a project from conception through design, tendering, award, and completion of work and close out.
•    In-depth knowledge of project control systems and contracts and the ability to manage them. 
•    An understanding of the decision-making processes used within the Ministry and Government and related policies and processes (e.g., contract processes).
•    Sensitivity to the political environment within which the Ministry and Branch operate.
•    Knowledge of Government and Ministry business plan goals and cross-Government priorities related to water resources projects.
•    Working knowledge of software tools used to carry out responsibilities (e.g., project management or engagement tracking software or templates).
•    Completion of a project management certification, such as the Project Management Institute (PMI) Certified Associate in Project Management (CAPM) or Project Management Professional (PMP).
•    Contract and grant management experience. 

Notes

Hours of Work: 36.25 hours of work per week, Monday to Friday.

Please Note: This is a full time temporary position for a term of approximately 24 months. This position is located in Edmonton. 

Applicants are required to provide a cover letter with clear and concise specific examples that demonstrate how their qualifications meet the advertised requirements and competencies. In your resume include dates (including months and years) associated with all education and work experience.

Links and information on what the GoA has to offer to prospective employees.
•    Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
•    Leadership and mentorship programs.