Project Assistant

Role Responsibilities

Be the backbone of Alberta’s infrastructure projects—where your organizational skills and attention to detail keep complex initiatives on track and deliver real impact for communities!

Reporting to the Senior Project Manager, the Project Assistant provides critical administrative, financial, and contract support to ensure the successful delivery of infrastructure projects across Alberta. This role manages documentation, tracks budgets, and ensures compliance with policies and standards throughout all phases of project management.
 

Working closely with Project Managers and liaising with contractors, consultants, and internal teams, the Project Assistant helps resolve issues, maintain accurate records, and support timely project execution.

Responsibilities:
Key responsibilities include, but are not limited to:

•    Assisting in preparing budgets and financial reports, including monitoring, forecasting, and analyzing expenditures to identify issues.
•    Providing comprehensive project, financial, and contract administration support to ensure successful project delivery.
•    Coordinating project documentation and tender processes, maintaining accurate records and compliance with standards.
•    Reviewing consultant proposals, amendments, and invoices for accuracy; ensure proper authorization and supporting documentation.
•    Managing contract administration tasks such as preparing agreements, processing amendments, and updating contract management systems.
•    Liaising with contractors, consultants, and internal teams to resolve issues and maintain compliance.
•    Supporting reporting and monitoring by preparing project status updates and maintaining accurate data across multiple systems.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Required: 

•    High school diploma 
•    A minimum of three years of related administrative / financial experience.

Equivalency: Directly related education or experience considered on the basis of:
 
•    1 year of education for 1 year of experience; or
•    1 year of experience for 1 year education
 
Assets:  

•    Completion of accounting and/or business administration courses is desired.
•    Proven experience in records management and maintaining organized documentation systems. 
•    Solid understanding of project management principles and workflows. 
•    Proficiency in automated information and business productivity systems, including Microsoft Office Suite, CMS, FBIS, BLIMS/RAP, ICAPS, IMAGIS or similar ERP systems.
•    Strong grasp of basic accounting principles and financial documentation. 
•    Familiarity with business plans, organizational structures, and reporting relationships. 
•    Experience in contract administration, including:

        - Preparing contract documents and related correspondence.

        - Attending tender openings and verifying bid documentation.

        - Ensuring compliance with contract conditions.

•    Skilled in invoice processing and contract closure procedures. 
•    Ability to liaise effectively with contractors and project managers to resolve financial concerns and ensure timely execution of services. 
•    Experience in identifying and rectifying invoice irregularities. 
•    Demonstrated ability to witness and verify bids during tender openings.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

Hours of work: 7.25 hours daily, 36.25 hours per week 
Location: Edmonton, Alberta 
Term of Employment: 2-year Temporary Full-time position 

Final candidates may be required to undergo a security screening.

Applicants are advised to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of
required competencies. 

This competition may be used to fill future vacancies, across the Government of Alberta, at   the same or lower classification level. 

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Leadership and mentorship programs.