Project Assistant (Wage)

Role Responsibilities

If you’re someone who thrives in a dynamic environment where no two days look the same, this role offers the perfect blend of responsibility, collaboration, and meaningful contribution.

As a key member of our Facilities and, Fleet, team, you’ll play an essential role in keeping important projects, parking assignments and fleet management—and the people who deliver them—moving forward. From coordinating project activities to ensuring smooth financial and contract administration, your work will directly support the delivery of safe, efficient, and well managed spaces across the ministry.

Responsibilities:

• Provide project administration services to support the delivery of projects within the area and the management of the area project portfolio.
• Provide fleet administration support such as but not limited to, fleet maintenance, Holman reports, etc.
• Provide parking assignment backup to the ministry parking coordinator.
• Maintains project files, tracks project progress and deadlines, and prepares status updates and reports for leadership and stakeholders. 
• Support fleet coordinator on fleet management tasks.
• Supports surplus coordination and works with the Accommodations Lead and Planner on surplus and facility related activities. 
• Builds and maintains effective communication linkages with program staff and stakeholders to support efficient operations.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Agility-Works in a changing environment and takes initiative to change:

• Takes opportunities to improve work processes.
• Anticipates and adjusts behaviour to change.
• Remains optimistic, calm and composed in stressful situations.
• Seeks advice and support to change appropriately.
• Works creatively within guidelines.

Drive for Results - Works to exceed goals and partner with others to achieve objectives:

• Plans based on past experience.
• Holds self and others responsible for results.
• Partners with groups to achieve outcomes.
• Aims to exceed expectations.

Build Collaborative Environments - Facilitates open communication and leverages team skill:

• Leverages skills and knowledge of others.
• Genuinely values and learns from others.
• Facilitates open and respectful conflict resolution.
• Recognizes and appreciates others.

Creative Problem Solving-Engages the community and resources at hand to address issues:

• Engages perspective to seek root causes.
• Finds ways to improve complex systems.
• Employs resources from other areas to solve problems.
• Engages others and encourages debate and idea generation to solve problems while addressing risks.

Qualifications

• High school diploma plus three (3) years of administrative, project assistant or related experience.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or 
• 1 year of experience for 1 year of education.

Preference will be given to those with:

• Experience with Office administration.
• Experience with fleet and parking tasks.

Assets:

• Project management knowledge and experience.
• Fleet administration support experience.
• First Aid certification.
• For GoA or previous GoA candidates, 1GX experience is an asset.
• Experience with workplace administrator.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Position Information:

• This is a temporary wage position – 6 months.
• Office located in Edmonton (J.G.O’Donoghue Building 7000-113 Street).
• Hours of Work: 36.25 hours per week (full time, wage).
• Monday to Friday (08:15 am to 4:30 pm).

Other Application Information:

• A cover letter is required with your application, outlining how your education and experience aligns with the role.
• Final candidates may be required to undergo a written test demonstrating writing skills and abilities pre or post interviews.
• Please indicate employment duration for all roles listed on your resume and whether you worked part-time or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).
• This position may require final candidates to undergo a security clearance.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
  
  

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.