Program Reporting Officer

Role Responsibilities

The Program Reporting Officer supports the efficient administration of the funding programs delivered by the Community Grants Unit. These programs include the Community Facility Enhancement Program (CFEP) and the Community Initiatives Program (CIP), including the various funding streams of each.

These programs have a combined budget of more than $63 million annually.

Reporting to the Manager, Finance and System, the Program Reporting Officer: 

• Ensures proper management, compliance and accountability of grants provided through the funding programs delivered by the Community Grants Unit.
• Consults and advises grant recipients on accounting/reporting aspects of program policy and procedures and any specific outstanding matters in relation to the completion of projects and reporting for the grant programs delivered by the Community Grants Unit. Responsibilities are expected to be accomplished with little or no supervision. 
• Reviews and analyses financial reporting and project outcomes. Each grant is provided for a unique purpose, requiring the incumbent to possess a high level of knowledge, experience and expertise in each of the programs administered by the Unit. The position is responsible for the receipt, examination, processing and reconciliation of submitted financial reporting documentation to ensure compliance with established program guidelines and parameters as well as the unique approved purpose. They identify potential issues in the reporting such as eligibility, mismanagement of grant funds, conflict of interest, and costs discrepancies.  
• Reviews formal grant funding agreements, consults grant recipients on funding conditions and deliverables and recommends changes to formal grant agreements as necessary. The incumbent creates and handles the execution of amending agreements for any approved changes to formal grant agreements.
• Assesses eligibility, mitigates funding risks, and works with the delegated authority to process decisions on grant recipient's proposed changes to the approved project. These changes may include time extension, budget reallocation, and the return of unspent funds. Depending on the grant recipient's circumstance, the incumbent is required to exercise discretion and judgment.
• Advises grant recipients on best practices to ensure successful completion of grant projects and timely submission of reporting requirements. The position provides direction and communicates with grant recipients, third parties, and other levels of the government in resolving issues affecting grant projects and reporting.  
  
  

   

The position also requires the ability to manage and adjust to changing priorities, often of a politically sensitive nature.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Agility: anticipate, assess, and readily adapt to changing priorities, demonstrate resilience in times of uncertainty, and effectively work in a changing and fast-paced environment.

Building Collaborative Environments: In this position, you will be building Ministry and cross Ministry relations and surrounded by complex relationships with a variety of stakeholders. Foster collaborative environments to navigate occasional conflicting perspectives, requirements, and priorities. 

Creative problem Solving: Sound and professional judgement and in-depth understanding of the mandate and intent of Community Grant programs is required. Demonstrate an ability to identify implications, define issues, and develop appropriate solutions; and maintain an awareness of the general government direction. 

Systems Thinking: Take the initiative to seek out relevant information and analyze long-term outcomes. Ability to identify issues and opportunities in the system and develop a variety of approaches and possible solutions to address them.

Drive for Results: Identify ways to exceed performance expectations. Demonstrate initiative, independence and reliability; maintain a strategic focus; prioritize actions effectively.    

Qualifications

Two-year diploma in a related field (i.e. social sciences, humanities, business) plus five years progressively responsible related experience; or equivalent as described.

Equivalency: Directly related education or experience considered on the basis of: 

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.
  
  

 Related experience must include:

• Knowledge of the grant management cycle.
• Knowledge of the non-profit voluntary sector, organizational structures and nonprofit business models.
• Strong understanding of nonprofit financial statements and project budgets.
• Ability to analyze application documentation provided to make informed recommendations, with supporting rationale, for funding decisions.
• Excellent communication skills, (verbal, non-verbal and written), and proven skills in working with communities, non-profits, cross government and senior management.
• Developing and maintaining collaborative working relationships with diverse clients and stakeholders.
• Evaluating and making recommendations to improve systems, programs, and policies. 

Preference will be given to candidates that have:

• Experience in supporting the grant applicants.
• Experience in the delivery of a grant program for both capital and operating funding.
• Experience working in a political sensitive environment with sound judgment.
• Experience in program and/or policy implementation.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Other information: 

• A cover letter outlining how your experience, skills and knowledge relates to the qualifications of this role is required and may be used to assess your writing abilities.
• This is a temporary opportunity located out of the Cardinal Building, 17205 – 106A Avenue, Edmonton, Alberta.
• Hours of work: 36.25 hours per week, Monday to Friday.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs