Program Coordinator

Role Responsibilities

Reporting to the Manager, Discovery Programming, the Program Coordinator leads the transition toward modernized operations with a strong focus on grants management systems. This position safeguards the accuracy, reliability, and integrity of grant and performance data, ensuring funding processes remain transparent, compliant, and audit‑ready.

This role actively embraces Artificial Intelligence (AI) to strengthen system oversight and helps influence dashboards to showcase the success of Alberta’s innovation system, ensuring all programming and reporting align directly with the goals of the Alberta Technology and Innovation Strategy (ATIS).

The responsibilities of this role include:

• Lead AI integration and workflow modernization to improve efficiency while upholding strict data governance, privacy, and audit‑readiness standards.
• Ensure program data integrity across the full grant lifecycle, maintaining reliable datasets, enforcing quality controls, and resolving grant management system issues.
• Execute competition processes end‑to‑end, ensuring complete submissions, and efficient reviewer workflows.
• Produce and support validated performance reports and dashboards, transforming complex program data into clear, decision‑ready materials for executives and cross‑ministry reporting.
• Serve as a primary liaison with post-secondary institutions, supporting reporting requirements and ensuring clarity of program expectations.
• Support unit operations through digital workflow optimization, analytics-driven system improvements, and AI‑assisted preparation of briefing materials, correspondence, and action requests.

To be successful in this position, you will demonstrate:

• Strong prioritization, time‑management, and organizational skills in a fast‑paced environment.
• Well‑developed analytical judgment and independent decision‑making abilities.
• Excellent communication and interpersonal skills, with the ability to present, write, and edit clearly enhanced by experience using generative AI to tailor and refine materials.
• Ability to analyze and synthesize complex qualitative and quantitative information.
• Proven collaboration and relationship‑building skills, complemented by tact, negotiation ability, and effective project coordination.

Please click on this link to view the job description for this position.

APS CompetenciesLong Description

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Qualifications

Requirements:

• 2-year post-secondary diploma in a related field (such as Business or Science) supplemented by at least two (2) years of progressively responsible experience in an Innovation / Research Planning environment, or a grants management environment.
• Experience with advanced Microsoft Office tools, particularly technical Excel (e.g., pivot tables), and data visualization tools to interpret and present complex data.
• Experience with data analysis and insights generation, including using or quickly learning AI and Natural Language Processing (NLP) tools to synthesize complex documents.
• Extensive knowledge of grants management tracking systems.
• A cover letter clearly demonstrating relevant skills and competencies tailored to this position.

Equivalencies:

• A related bachelors degree with no related experience; or
• A related one-year certificate and a minimum of three (3) years of related experience; or
• A minimum of four (4) years of related experience in lieu of formal education.

Assets:

• Strong working knowledge of Action Request Tracking System or equivalent.
• Experience with grant funding programs such as Research Capacity Program and the Canada Foundation for Innovation.
• Demonstrated attention to detail and ability to detect bugs, formula errors, and data integrity issues in complex Excel spreadsheets.
• Excellent interpersonal and communication skills.
• Ability to cultivate strong stakeholder relations, both internal and external, and effectively collaborate on information with department and partner ministries.
• Advanced tact, judgment, negotiation, and troubleshooting skills.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Term of Employment: Permanent, Full-time position      

Hours of Work: 7.25 hours daily / 36.25 weekly – Monday to Friday

Location: 10155 102 St NW, Edmonton, AB T5J 4L5

Final candidates may be required to undergo a security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

Applicants are required to provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Additional Information:

In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx
• Pension plans:
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
  • Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
•  Positive workplace culture and work-life balance
•  Leadership and mentorship programs