Procurement and Contracts Analyst

Role Responsibilities

Ready to make an impact where strategy meets service? As a Procurement & Contract Analyst, you’ll be the go to expert ensuring our department secures the right goods and services, fairly, efficiently, and with confidence. You’ll partner with teams across the organization to navigate complex procurement needs, streamline processes, guide contract decisions, and champion best practices. If you thrive on problem solving, relationship building, and improving how organizations buy and manage what they need, this is your opportunity to shape smarter sourcing from the ground up.

Key Responsibilities:

•    Provide expert advice on procurement strategies, processes, and compliance requirements. 
•    Support programs in defining purchasing needs and selecting/executing appropriate procurement methods. 
•    Develop and maintain procurement policies, procedures, and collaborate with other departments to establish supply arrangements. 
•    Administer and support 1GX Supply Chain Management (SCM) functions, including training users, resolving system issues and creating contract workspaces in Ariba. 
•    Contribute to the design and delivery of ongoing departmental procurement and contract management training sessions.Review procurement and contract submissions for the Contract Review Committee (CRC) and maintain related records. 
•    Monitor department contracts and amendments to ensure compliance with procurement policy and trade agreements.

Please click on this LINK to view the job description for this position

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Some of the competencies critical for this position are:

•    Creative Problem Solving: Engages the community and resources at hand to address issues. Engages perspective to seek root causes. Finds ways to improve complex systems. Employs resources from other areas to
     solve problems. Engages others and encourages debate and idea generation to solve problems while addressing risks.
•    Agility: Proactively incorporates change into processes. Creates opportunities for improvement. Is aware of and adapts to changing priorities. Remains objective under pressure and supports others to manage their
     emotions. Proactively explains impact of change on roles and integrates change in existing work. Readily adapts plans and practices.
•    Build Collaborative Environment: Facilitates open communication and leverages team skills. Anticipates and reduces conflicts at the outset

Qualifications

Requirements:
•    University graduation in a related field; plus two years progressively responsible related experience; or equivalent as described below.

Equivalencies: Directly related education or experience considered on the basis of:
•    1 year of education for 1 year of experience; or 
•    1 year of experience for 1 year of education

 Assets:
•    Strong understanding of public procurement principles, legislation, and best practices. 
•    In depth knowledge of tendering and contract law, risk management, and relevant trade agreements. 
•    Experience with Government of Alberta procurement systems, including Alberta Purchasing Connection, 1GX (SCM), Ariba, and Concur. 
•    Knowledge of related areas such as IT, business planning, and project management. 
•    Understanding of the role and authority of corporate purchasing within the GoA, and familiarity with FOIP and its impact on procurement. 
•    Skilled in negotiation, communication, facilitation, conflict management, and project coordination. 
•    Ability to think creatively and develop effective RFxs, evaluations, and contract documents. 
•    Knowledge of GoA contracting processes and service procurement practices. 
•    Experience preparing procurement documentation.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards

Notes

Term of Employment: Permanent full-time position

Hours of Work:  36.25 hours per week/ Monday to Friday

Location: Edmonton  
 
Final candidates may be required to undergo security screening.

This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level. 

 Note:
Applicants must provide a cover letter summarizing information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies. 

Top candidates may be asked to complete a written assessment test to verify the skills required for the job.

Additional Information:
In your resume, please include dates (including months and years) associated with all education and work experience. Also, please indicate whether your work experience is casual, part-time, or full-time. For example, January 15, 2006 – June 25, 2009: Assistant (PT three 8 hrs. shifts/week).

Links and information on what the GoA have to offer to prospective employees.

•    Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
•    Public Service Pension Plan (PSPP) - https://www.pspp.ca.
•    Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
•    Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
•    Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
•    Positive workplace culture and work-life balance.
•    Leadership and mentorship programs