Procurement Officer

Role Responsibilities

The Procurement Officer plays a central role in managing the Ministry’s procurement and contracting activities, including vendor qualification, tendering, and contract execution. This position provides expert guidance to ministry staff, ensures compliance with legislation and trade agreements, and maintains procurement policies and documentation. The position supports the Contract & Grant Review Committee (CGRC) and oversees public postings through Alberta Purchasing Connection and 1GX systems. Working closely with internal teams, legal advisors, and financial services, the role also supervises the Procurement Coordinator and contributes to continuous improvement of procurement practices across the department.

Responsibilities:

1.    Acquire contracted services in alignment with ministry business plans, regulations, policies, procedures, and trade agreements. Ensure requirements are clearly defined and procurement is fair and transparent.

• Lead end-to-end procurement for complex/high-risk contracts
• Advise on strategy, risk, and compliance
• Manage contracts in 1GX and ensure data accuracy
• Liaise with Legal Services, Treasury Board, and vendors
• Deliver training and mentorship to staff
• Support policy development and process improvements
• Represent the ministry in cross-government forums

2.    Contract & Grant Review Committee (CGRC) Secretariat

• Review CGRC submissions for completeness and policy alignment
• Assess sole-source requests against Treasury Board directives
• Coordinate CGRC meetings, materials, and approvals
• Provide guidance and obtain legal/risk input as needed
  
  

3.    Contract Coordination & Leadership

• Main contact for staff and managers on procurement and APC postings
• Advise on procedures, risk, and complex agreements
• Support RFP development, vendor evaluation, and contract execution
• Ensure compliance with policies and trade agreements
• Lead vendor debriefs and supervise Procurement Coordinator
  
  

4.    Program Quality Assurance / 1GX SCM System Support

• Develop and update contract policies and procedures
• Monitor legislation and recommend policy changes
• Ensure contracts meet compliance standards
• Review Deputy Minister approvals for risk and policy alignment
• Respond to vendor inquiries and resolve issues
• Act as SME for 1GX SCM processes and reporting

5.    Supervision

• Supervise Procurement Coordinator, including training, performance management, and alignment of activities
  
  

6.    Training

• Train contract managers and 1GX users on policies and systems
• Develop and deliver training materials (virtual/classroom)
• Identify training gaps and collaborate with Service Alberta
• Ensure cross-training for surge capacity and succession planning

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Agility – The  Procurement Officer manages CGRC agendas and participants to ensure meetings stay on schedule and reach consensus. The role regularly engages with program areas, Legal, and Service Alberta to identify trends and develop proactive solutions. It requires the ability to manage multiple tasks and competing priorities across the unit and department, while recommending process improvements to enhance procurement efficiency.

Build Collaborative Environments – The  Procurement Officer promotes transparency by engaging key partners and referencing policy documents to reduce confusion and duplication. Strong consultation, negotiation, and communication skills are essential for effective engagement across the organization. The role also includes supervising the Procurement Coordinator to ensure alignment with departmental processes and support.

Drive for Results – Aligns contract standards with program goals to minimize risk. Uses analytical skills to identify solutions and streamline processes through digital tools and reduced administration.

Creative Problem Solving – Collaborates with program areas to resolve contract issues, involving Legal, Finance, or Service Alberta as needed. Supports contract managers in improving procurement and grant details. Ensures program representatives are prepared to address questions during CGRC meetings.

Qualifications

Requirements:

Bachelor’s Degree in a relevant field, supplemented by a minimum of two  years of related progressively responsible experience is required. Related experience or education may be considered as an equivalency on a one-for-one basis.

Equivalency: Directly related education or experience considered on the basis of:

• 1 year of education for 1 year of experience; or
• 1 year of experience for 1 year of education.

Assets:

• Extensive knowledge of public-sector procurement legislation, trade agreements, and industry best practices.
• Fundamentals of contract law, procurement supply chain management (SCM), and project management.
• Strong analytical, negotiation, and communication skills.
• Demonstrated experience drafting and managing complex contract and procurement agreements and procedures.
• Ability to work independently and lead cross-functional teams.
• Proficient in 1GX and other procurement and contracting software or systems.
• Familiar with the GOA financial management system, including the roles of Expenditure Officers, Accounting Officers, and Contract and Grant Managers.
• Leadership and Supervisory competencies to supervise the Procurement Coordinator position.
• Purchasing Designations: SCMP (Supply Chain Management Professional), CPPB (Certified Professional Public Buyer), or CPPO Certified Public Procurement Officer).

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

This is a permanent, full-time position working 36.25 hours per week, working Monday to Friday, the position is based out of Edmonton.

Candidates are required to submit a resume and cover letter that succinctly demonstrate their qualifications against the job requirements, including education, experience, and relevant competencies. It is important for applicants to ensure their resume and cover letter clearly articulate how their past work experiences align with the role's qualifications and needs.

**Please note that applications without a cover letter will not be considered.

Resumes must include precise employment dates (month and year) to assist in assessing written communication skills and attention to detail.

This competition may be used to fill future vacancies across the government of Alberta, at equal or lower classification and salary.

The final candidates for this position will be asked to undergo an academic check, references and may be asked to complete a written exercise and/or assessment.

Final candidates may be required to undergo a security screening.
 
Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what the GoA has to offer to prospective employees:

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.