Procurement Officer

Role Responsibilities

The Procurement Officer is essential to the Ministry’s procurement and contracting function and is significant in providing guidance and expertise required to deliver a diverse portfolio of goods and services.

Reporting to a Procurement Manager, the Procurement Officer will be viewed as a knowledgeable advisor with expertise in managing risk related to procurement and facilitating the procurement process. As a primary contact and resource for the procurement program and related processes, you will collaborate with program area representatives to ensure their procurement requirements are clearly defined in order to achieve the business area’s requirements.

This role drives consistency and accountability across all divisions, supports ethical behaviour, ensures integrity of the process, and promotes the objective to obtain best value for money.  Operating within the Government of Alberta Procurement Accountability Framework, the Procurement Officer ensures compliance with applicable trade agreements, legislation, regulations, policies, guidelines and procedures. This position is responsible for applying the Delegation of Authority to the approval process and ensuring the project scope, time, cost and quality are accurately reflected for decision-making and record purposes. The Procurement Officer provides equitable opportunities to the vendor community in a fair, open, and transparent manner using the Alberta Purchasing Connection (APC) website and is knowledgeable managing various RFx processes including Request for Quotes (RFQ), Request for Proposals (RFP), Pre-Qualification Requirements (PQR), and Request for Information (RFI).

This position will require you to demonstrate:
 

• A strong client-service focus, building and maintaining effective working relationships with stakeholders.
• Well-developed organizational and time management skills to work independently on multiple projects and tasks to prioritize work and manage competing priorities effective.
• Strong and broad-based computer skills, including use of word processing, spreadsheet, databases and presentation packages.
• Strong abilities in verbal, written communication skills, negotiation, discretion, diplomacy, problem solving, strategy, analysis, judgment, consulting skills are required to address the sensitivity and diversity of issues addressed by this position.
• Proficiency in computer applications and software tools such as Microsoft Office Pro, Adobe Acrobat Writer Pro, internet and electronic mail applications in Windows environment, and Enterprise Resource Planning (ERP) software applications.
• Consultation and interpersonal skills, including ability to develop acceptable solutions to issues involving a variety of requirements and stakeholders. 
• Analytical, research, and problem-solving skills to develop and recommend solutions for complex issues, and investigate and analyze product options.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking: you will consider how work completed can impact a variety of other groups/projects inside and outside the Alberta Public Service. 
 

Creative Problem Solving: you will assess options and implications in new ways to achieve outcomes and solutions.
 

Agility: you will need to provide results in a complex, diverse and changing environment. 
 

Drive for Results: you will work with your team to set goals and priorities and to deliver outcomes that are consistent with the direction of the department. 
 

Build Collaborative Environments: you will liaise between business units, client ministries and contracted services ensuring business goals and client requirements are fulfilled.
 

Develop Self and Others: you will drive by example a team culture that is focused on continuous learning and growth and encourage self-development through experience sharing.

Qualifications

University degree in a related field, such as Business Administration, Commerce, Supply Chain Management, plus 2 years progressively responsible related experience; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of:

1 year of education for 1 year of experience, or

1 year of experience for 1 year of education

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

The Hours of Work are 36.25 hours per week, Monday to Friday.

In your resume, please include dates (including months and years) associated with all education and work experience.  Also, please indicate whether your work experience is casual, part-time or full-time.  For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hrs shifts/week).
 

Assets: 

• Knowledge of various RFx processes and contract administration policies and procedures.
• Knowledge of project management, contract management processes and best practices. 
• Knowledge and applicability of all trade agreements as they relate to the procurement of Goods and Services within the public sector.
• Public Sector Procurement knowledge.
• Knowledge of relevant Government and/or Ministry legislation, regulations, policies, guidelines, administrative practices, and procedures associated with the procurement function. 

Candidates will be required to undergo security screening.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

Links and information on what the GoA has to offer to prospective employees.
 

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx
• Public Service Pension Plan (PSPP) - https://www.pspp.ca
• Management Employees Pension Plan (MEPP) - https://www.mepp.ca
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca
• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement
• Leadership and mentorship programs