Procurement Coordinator

Role Responsibilities

Within Procurement Services, Corporate Purchasing is responsible for the procurement of goods and associated services valued over $10,000 on behalf of all ministries as mandated in accordance with the Government Organization Act, the Direct Purchase Regulation and the Direct Purchase Administrative Practices.  This unit is responsible for approximately 300 mandated procurements annually, in addition to establishing and maintaining approximately 200 government-wide and ministry specific standing offers and blanket contracts. The majority of these contracts are also available for use by other Municipalities, Academia, Schools and Health (MASH) sector entities and many have outward faced public impact (e.g. Alberta Aids to Daily Living Program contracts for goods used by Albertans).

We are recruiting for an entry level role in the Corporate Purchasing unit of the Procurement Services Branch.

As a Procurement Coordinator, your responsibilities include but not limited to:

• Support each step of the procurement process by preparing detailed documents, collating information, updating records, and checking quality assurance.
• Use the Supply Chain Management functions of the GoA’s Enterprise Resource Planning system (1GX).
• Create and maintain a database of common questions & answers about procurements, contracts and supply arrangements.
• Keep track of clients and projects to coordinate effective outreach and customer service.
• Ensure catalogs, databases, templates, and instruction sheets are effectively maintained.

To be successful in this role you must:

• Have excellent attention to detail, with an ability to provide quality assurance even when things are busy.
• Have (or be able to develop) user expertise in a complex Enterprise Resource Planning IT system (1GX).
• Be motivated to find answers through careful reading and thoughtful research.
• Make sound judgments about how to interpret and respond to client and vendor enquiries
• Look for ways to be a positive influence, even without positional authority.
• Have enthusiasm for policy and procurement.
  
  

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

• Systems Thinking: Ability to consider how work completed can impact a variety of other groups/projects inside and outside the Alberta Public Service.
• Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.
• Agility: Ability to provide results in a complex, diverse and changing environment.
• Drive for Results: Ability in knowing what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and external stakeholders.
• Build Collaborative Environments: You will lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes

Qualifications

University graduation in a related field; no experience required.

Equivalencies:

• A one-year related certificate and 3 years of related experience or
• A two-year diploma and 2 years of related experience.

The following are considered assets:

• Professional purchasing certification (e.g. SCMP or similar).
• Experience using Ariba supply chain management software (or similar).
• Experience navigating GoA’s 1GX technology system.
• Experience using GoA’s Action Request Tracking System (ARTS).
• Knowledge of GoA’s policies, organizational structures and machinery of government.
  
  

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

To be considered for this competition, your application must include a well-written cover letter and resume that show how you meet the requirements of this role.

Ensure your cover letter meets the following criteria:

• Includes a professional salutation;
• Clearly identifies the relevant job opportunity.
• Written concisely, without spelling/grammatical errors.
• Clearly explains why you are interested in pursuing a career in public sector procurement.
  
  

Ensure your resume meets the following criteria:

• Includes starting and ending month & year of each role.
• Provides information about each role, using concise bullet points to clarify its relevance to the requirements of this job.
• Clear, consistent layout that demonstrates your attention to detail.
• Appropriate, professional grammar, spelling, and style.
  
  

Applications without a cover letter and resume that meet all of these criteria will not be considered.

Office is located at Oxbridge Place in downtown Edmonton (9820 106 Street).

Hours of Work are Monday to Friday, 8:15 am to 4:30 pm, with one hour lunch break.

If a security screening is required:

• Final candidates will be required to undergo a security screening.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
  
  

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Leadership and mentorship programs.