Procurement Coordinator

Role Responsibilities

At Corporate Purchasing, we love people who love details, because we are procurement geeks. We also value those who value public policy, and we support team members who show up to solve problems. Because that’s also what it means to be a procurement geek.

If you see yourself joining #teamprocurementgeek, consider this job opportunity.

We are looking for detail oriented, energetic Procurement Coordinators to support supplies procurements for all GoA departments. These positions report to a Procurement Manager in the Corporate Purchasing unit. 

As a Procurement Coordinator, you will:

• Support each step of the procurement process by preparing detailed documents, collating information, updating records, and checking quality assurance.
• Use the Supply Chain Management functions of the GoA’s Enterprise Resource Planning system (1GX).
• Create and maintain a database of common questions & answers about procurements, contracts and supply arrangements.
• Keep track of clients and projects to coordinate effective outreach and customer service, and
• Ensure catalogs, databases, templates, and instruction sheets are effectively maintained.

To be successful in this role you must:

• Have excellent attention to detail, with an ability to provide quality assurance even when things are busy.
• Have (or be able to develop) user expertise in a complex Enterprise Resource Planning IT system (1GX).
• Be motivated to find answers through careful reading and thoughtful research.
• Make sound judgments about how to interpret and respond to client and vendor enquiries.
• Look for ways to be a positive influence, even without positional authority.
• Have enthusiasm for policy and procurement.

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:
https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.

Systems Thinking: Ability to consider how work completed can impact a variety of other groups/projects inside and outside the Alberta Public Service. 

Creative Problem Solving: Ability to assess options and implications in new ways to achieve outcomes and solutions.

Agility: Ability to provide results in a complex, diverse and changing environment. 

Drive for Results: Ability in knowing what outcomes are important and maximizing resources to achieve results that are aligned with the goals of the organization, while maintaining accountability to each other and external stakeholders.

Build Collaborative Environments: You will lead and contribute to the conditions and environments that allow people to work collaboratively and productively to achieve outcomes.

Qualifications

The minimum recruitment standard for the Program Services 2 (PS2) classification is: University graduation in a related field; no experience required.

Equivalencies:

• A one-year related certificate and 3 years of related experience.
• A two-year diploma and 2 years of related experience.

The following are considered assets:

• Professional purchasing certification (e.g. SCMP or similar).
• Experience using Ariba supply chain management software (or similar).
• Experience navigating GoA’s 1GX technology system.
• Experience using GoA’s Action Request Tracking System (ARTS).
• Knowledge of GoA’s policies, organizational structures and machinery of government.

If you do not meet the above recruitment standards (or equivalents) for the (Program Services 2) PS2 classification, you can still submit an application. Your application will be reviewed, and you may be considered for this, or a similar, role at a lower classification and paygrade.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification. 
Refer to https://www.alberta.ca/alberta-public-service-minimum-recruitment-standards.

Notes

Hours of Work:  Monday to Friday, 8:15am to 4:30pm.

Our office is located at Oxbridge Place in downtown Edmonton (9820 106 Street).

Hybrid work options may be available (3 days in the office, 2 days working from home).

To be considered for this competition, your application must include a well-written cover letter and resume that show how you meet the requirements of this role.

Ensure your resume meets the following criteria:

• Includes starting and ending month & year of each role.
• Provides information about each role, using concise bullet points to clarify its relevance to the requirements of this job.
• Clear, consistent layout that demonstrates your attention to detail, and
• Appropriate, professional grammar, spelling, and style.

Applications without a cover letter and resume that meet all of these criteria will not be considered.

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in. 

This recruitment will be used to fill current and future vacancies. 

Links and information on what the GoA have to offer to prospective employees.

• Working for the Alberta Public Service - https://www.alberta.ca/advantages-working-for-alberta-public-service.aspx.
• Public Service Pension Plan (PSPP) - https://www.pspp.ca.
• Alberta Public Service Benefit Information - https://www.alberta.ca/alberta-public-service-benefits.
• Professional learning and development - https://www.alberta.ca/professional-development-support-directive.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.